Office Manager

Lake Superior Academy is currently hiring a full time Office Manager.

Lake Superior Academy is a small public charter Montessori school serving students in grades K–5, with an early childhood program. We value strong relationships, student independence, family partnership, thoughtful communication, and a commitment to continuous improvement. We are looking for someone who wants to be an important part of a close-knit school community and who understands that a great school office is not simply a place where paperwork gets done.

It is a place where students feel known, families feel welcomed, and staff know they have someone helping hold the many pieces of school life together.

The School Office Manager is a welcoming, organized, and dependable presence at the heart of Lake Superior Academy. This position supports the daily operation of the school by managing the front office, maintaining accurate student and school records, communicating with families and staff, and helping ensure that the many details of school life are handled efficiently and thoughtfully.

The School Office Manager is often the first person families, students, staff, and visitors encounter. The ideal candidate is warm and professional, highly organized, able to maintain confidentiality, comfortable managing multiple priorities, and genuinely enjoys working in a school community.

This position works closely with the School Leader, teachers, support staff, families, students, and the school’s management organization to keep school operations running smoothly.

• Serve as the primary point of contact for students, families, staff, and visitors, providing a welcoming and professional front-office experience.
• Manage daily front-office operations, including phone calls, emails, visitor access, arrival/dismissal support, and general inquiries.
• Maintain an organized and functional school office and communicate important daily information to staff and school leadership.
• Assist with substitute coordination, school routines, events, and other daily operational needs.

• Maintain accurate, confidential student records, attendance, enrollment, withdrawal, emergency contacts, and required documentation.
• Monitor attendance, follow up on absences, and assist with state and school reporting requirements.
• Maintain organized student files and ensure records remain current and compliant with applicable requirements.

• Serve as a responsive point of contact for families, assisting with routine questions, forms, enrollment, records requests, and other administrative needs.
• Communicate school information clearly, professionally, and warmly while maintaining confidentiality.
• Help create a welcoming and positive experience for current and prospective families.

• Provide administrative support to teachers, staff, and school leadership, including forms, documents, mailings, calendars, schedules, and office needs.
• Assist with staff onboarding, meetings, professional development, and school activities.
• Maintain organized office files, records, and shared administrative information.

• Monitor and order office, classroom, and general school supplies while maintaining appropriate inventory levels.
• Receive, organize, and distribute mail, deliveries, and school materials.
• Assist with invoices, receipts, purchasing documentation, bank deposits, and other routine financial tasks.
• Coordinate food orders and complete occasional local errands to support school operations.

• Maintain required health, emergency, and medication records and…