Administrative Assistant (Court Operations

Position: Administrative Assistant (Court Operations)
Location: Sault Ste. Marie

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* Apply By:
* * Friday, July 3, 2026 11:59 pm EDT
* Administrative Assistant (Court Operations)
Job :
246023
Posting status:
Open
Organization:
Ministry of the Attorney General
Division:
Court Services Division, Regional Court Services Offices
City:
Sault Ste Marie
Position(s) language:
English
Job term:
1 Temporary up to 9 months with the possibility of extension
Job code:
09

OAD - Office Administration 09
Salary:
$28.14 - $32.82 Per hour
* * Indicates the salary listed as per the OPSEU Collective Agreement.
Play a key role in keeping the justice system moving by providing essential administrative support to court operations.
About the job   This role provides important administrative support to court operations. You will help keep the office organized, support staff and court partners, and make sure day-to-day work runs smoothly.
As an Administrative Assistant, you will:
Provide reception, mail, telephone, scheduling, meeting, and general administrative support
Prepare and proofread routine correspondence, documents, manuals, directives, and reports
Organize and maintain electronic and paper records, files, databases, and retention centre transfers
Liaise with internal and external partners on administrative, court, and building-related matters
Enter attendance information, resolve discrepancies, and prepare required HR/staffing forms
Provide clerical support, maintain office equipment and supplies, and arrange service as needed
Reconcile invoices, purchasing, and other financial records for management review
What you bring to the team    Administrative Skills   You can:
Apply office administration policies, procedures, and practices
Provide reception, correspondence, scheduling, records, forms, supplies, and office equipment support
Prepare, track, organize, and maintain administrative documents and records
Support court office procedures, court documents, and court operations
Support human resources, payroll, benefits, attendance, and related administrative processes
Communication and Interpersonal Skills   You can:
Prepare routine correspondence, reports, meeting notes, forms, and other documents
Respond to inquiries from staff, justice partners, lawyers, government officials, and the public
Coordinate meetings, appointments, travel, schedules, and telephone calls
Work respectfully and effectively with managers, colleagues, and external partners
Handle sensitive information with confidentiality, tact, and diplomacy
Organization, Reasoning, and Problem-Solving Skills   You can:
Organize daily administrative work and manage competing deadlines
Follow up on outstanding items and provide timely updates
Maintain accurate records, track information, and identify missing or incorrect details
Identify issues, research information, and bring concerns forward to the Manager when appropriate
Work independently with minimal supervision in a busy office environment
Computer Skills   You have:
Keyboarding skills and experience using software such as Word, Outlook, Excel, and Power Point
The ability to prepare correspondence, memos, reports, presentations, minutes, forms, and spreadsheets
Don't meet every qualification?
If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!
How we support diversity, inclusion and accessibility   We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.
Our hiring process is accessible, consistent with Ontario's
* Human Rights Code
* and the
* Accessibility for Ontarians with Disabilities Act, 2005.
* We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about…