Accounts Payable Administrator

Description

Henley Enterprises Inc. (and its associated entities) is a privately-owned franchisee of Valvoline Instant Oil Change (VIOC) currently operating over 275 VIOC locations in Massachusetts, New Hampshire, Rhode Island, Delaware, Maryland, Virginia, Florida, and California. The Company opened VIOC’s first franchised location in 1989 and is now its largest franchisee. Our VIOC service centers provide professional, quick, easy, and trusted lube and other light vehicle maintenance drive-through services using a unique team-oriented and customer-focused approach.

The Company’s commitment to delivering innovative, outstanding service to our customers drives our continued success and growth.

This is a full-time, non-exempt hourly office position, eligible for a hybrid work arrangement with a minimum requirement of three working days in the Newton, Massachusetts Corporate Office
. This position will be responsible for coordinating invoice approvals, processing invoices electronically, following up with business leads on classifications, and working on ad hoc reporting. This entry level position is well suited for someone early in their career looking to build a foundation in accounting while gaining exposure to Accounts Payable and related accounting functions. The position reports to the Manager, Accounts Payable and Administrative Services.

Starting pay set at $26.10 Per Hour.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

• Process and post invoices accurately and timely across multiple platforms/processes, ensuring proper vendor, entity, location, accounting coding, amount and supporting documentation.
• Obtain required invoice approvals and proactively follow up on missing approvals or supporting documentation to ensure all invoices are processed within established deadlines.
• Answers all internal and external invoice/payment inquiries.
• Maintains vendors records and other AP databases and ensures information is up-to-date and accurate.
• Reconcile vendor statements and research outstanding, missing, or unapplied items.
• Assists with weekly AP payment run, including reviewing payment information for accuracy.
• Research and resolve invoice discrepancies, duplicate payments and other AP related issues
• Assist in monthly and year-end close process, including completion of assigned tasks within the deadlines given.
• Understand and can clearly communicate all policies and procedures.
• Prepare analysis of accounts, as needed.
• Participate in various ad-hoc projects, as needed.

• Attention to detail with emphasis on accuracy and quality
• Adaptable to change; ability to work in a fast-paced environment
• Resourceful problem solving and analysis
• Strong work ethic, with a positive attitude and high level of professionalism
• Customer and client focus (both internal and external)
• Excellent communication skills (verbal and written)
• Results-driven, strong follow-up and follow-through
• Exceptional organizational skills
• Works well independently, while collaborating effectively within Accounting and across other departments
• Strong Excel skills, including X-lookups and Pivot Tables
• Ability to learn and effectively utilize multiple systems and processes

• High School or GED degree
• 0 to 1 years of accounts payable, accounting, finance or office administrative experience preferred
• Experience handling multi-entity or high-volume invoice processing is a plus

• Office-based role with mostly sedentary work; sedentary work involves sitting most of the time. Occasional walking, standing, balancing, stooping, kneeling, or crouching may be required.
• This role routinely uses standard office equipment such as a computer, keyboard, phone, photocopier, scanner, and filing cabinets. Frequent typing and repetitive wrist, hand, and finger movements required.
• Requires clear spoken and written communication, including conveying detailed instructions accurately and quickly.
• Requires hearing at normal speaking levels and the ability…