Accounts Payable Analyst

Job Title:

Accounts Payable Analyst Job Description

The Accounts Payable Analyst plays a key role in managing end-to-end accounts payable operations, ensuring accurate and timely processing of vendor invoices and payments. This position supports financial analysis, reconciliations, reporting, and process improvement initiatives while partnering closely with cross-functional teams and vendors. The role offers the opportunity to contribute to a growing organization and potentially transition to a permanent position after an initial assignment period.

• Review, validate, and process vendor invoices for accuracy, appropriate coding, and proper approval routing.
• Match invoices to purchase orders and receiving documentation using three-way match processes.
• Process weekly payments via ACH, wire transfers, and checks in accordance with established payment terms.
• Monitor accounts payable aging reports and proactively address outstanding vendor balances.
• Maintain and update vendor master records while ensuring compliance with company policies and controls.
• Research and resolve invoice discrepancies, payment issues, and vendor inquiries in a timely and professional manner.
• Perform monthly accounts payable account reconciliations and assist with month-end close activities.
• Analyze accounts payable trends and identify opportunities to improve payment processes and internal controls.
• Prepare accruals and assist with journal entries related to accounts payable activities.
• Support internal and external audits by providing requested documentation, schedules, and explanations.
• Ensure compliance with GAAP and internal financial control requirements in all accounts payable activities.
• Develop and maintain accounts payable metrics and reporting dashboards to support management decision-making.
• Assist with implementing process automation and workflow enhancements to improve efficiency and accuracy.
• Identify opportunities to streamline invoice processing and reduce cycle times.
• Participate in system upgrades, testing, and process documentation initiatives related to accounts payable.
• Serve as the primary point of contact for vendor payment inquiries, providing clear and timely communication.
• Build effective partnerships with procurement, operations, and accounting teams to support business objectives.
• Support vendor onboarding activities, including W-9 collection and 1099 reporting processes.
• Maintain positive vendor relationships while ensuring adherence to agreed payment terms and company policies.

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Experience in Accounts Payable, Accounting, or Finance with direct responsibility for invoice processing and payments.
• Strong understanding of accounts payable processes, including three-way matching and account reconciliations.
• Advanced proficiency in Microsoft Excel, including Pivot Tables, VLOOKUP/XLOOKUP, and data analysis functions.
• Strong analytical and problem‑solving skills with the ability to interpret data and identify trends.
• Excellent communication skills with the ability to interact effectively with vendors and internal stakeholders.
• Strong organizational abilities and attention to detail.
• Ability to manage multiple priorities, meet deadlines, and work effectively in a fast‑paced environment.
• Working knowledge of GAAP and financial reporting principles as they relate to accounts payable.

• Experience working within manufacturing, distribution, logistics, transportation, energy, or industrial environments.
• Experience with ERP systems such as SAP, Oracle, Microsoft Dynamics, or similar platforms.
• Experience with electronic invoicing systems and accounts payable automation tools.
• Fami…