Administrative Assistant

About the job Administrative Assistant

The statements below are intended to describe the general nature and level of work being performed by associates assigned to this job. This job description is not intended to be an exhaustive list of all responsibilities and skills required of associates so classified.

USALCO is a leading provider of aluminum-based component products used in water treatment, pulp and paper manufacturing, the making of catalysts for oil refining, the housing market and other sectors. The right individual will have a can-do attitude, the ability to be part of a team while operating independently, and consistently performs to very high standards.

JOB SUMMARY:

The position requires a motivated, detail oriented, and results driven team player who:

• Incorporates safety and quality into every decision while performing day-to-day activities
• Will actively seek out opportunities to continuously improve their role.
• Assist and reply to requests from supply chain management, transportation, accounting, sales, and human resources in a timely manner.

The employee in this position will be a positive-natured, task-oriented individual. This person must be personally and professionally motivated to work constructively with team members at all levels within the company, to execute job responsibilities with a sense of urgency and to support plant and business initiatives, as well as consistently strive to increase the safety, quality, and the productivity of the site.

The individual in this role must be able to work independently or with others on site to meet organizational goals. Safety, Quality, and Productivity are paramount concerns.

ROLES AND RESPONSIBITIES:

Ensure all Site safety rules, work guidelines/practices, and procedures are followed while performing duties

Greet and welcome visitors

Answer phones, sort mail, use and maintain copier and other office equipment as needed

Prepare shipping packages with proper Load Order or Bill of Lading, Safety Data Sheets and Labels

Communicate with transportation companies for coordinating pick up of freight

Assist in processing required reporting for part time employees

Process Bill of Lading (BOLs), email shipping documents to customers as required

Organize and process miscellaneous paperwork to ensure compliance with all guidelines and regulations

Working in Ross to add, review, code or process invoices and reconcile petty cash receipts if required

Working in Ross to create Pos for plant purchasing.

Ordering office and other supplies for site

Provide temporary coverage during vacations for other roles within other office departments such as transportation

Must be available to work overtime, off shift and weekends as needed

Perform other duties as assigned in support of business goals and objectives

MINIMUM QUALIFICATIONS:

KNOWLEDGE AND SKILLS

• Requires organizational and planning skills to effectively complete assignments
• Must be dependable, flexible and able to respond on short notice to satisfy requirements of customers
• Requires good interpersonal and communication skills
• The ability to clearly and succinctly communicate with others, both verbally and in written form
• Ability to work independently and as an intricate component of a team environment

EDUCATION:

• High School Diploma or GED
• AA degree in Business Administration or related field, preferred

EXPERIENCE:

• Minimum of 2-year prior experience with administrative roles
• Minimum of Intermediate Proficiency in Microsoft Excel, Word, SharePoint, PowerPoint, Teams
• Experience preferred with Paper Save, Aptean Ross

ESSENTIAL FUNCTIONS:

The Ability to:

• Maintain confidentiality of personnel information, and company processes and strategies,
• Routinely sits 80 to 90% of shift
• Be flexible with work hours to meet demands of this position

USALCO is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. As a general policy, USALCO does not offer employment visa sponsor ships upon hire or in the future.