Administrative Assistant - NROTC

About Us

Savannah State University established in 1890, is the first public historically black college or university in the state of Georgia and the first institution of higher learning in the city of Savannah. The university's students select majors from five colleges:

Business Administration

Education

Engineering and Computing

Media, Arts, and Communication

Science and Humanities

The campus is by far the most picturesque in the state of Georgia. The moss-laden sweeping oak trees, expansive marsh and historic architecture create a resplendent yet tranquil atmosphere. Beneath the beauty and splendor is a vibrant residential campus bursting at the seams with the vim and vigor of quality collegiate life: relevant academic majors, engaging lectures, cutting-edge research, quality student-faculty engagement and a nurturing environment.

Job Summary

Reporting to the Provost, this position performs administrative duties in support of the Naval Science Department/NROTC. It requires excellent communication skills, a thorough knowledge of policies/procedures, office management proficiency and working a knowledge of budgets.

NOTE:

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required eligibility verification form upon hire. This position does not offer sponsorship for employment visas.

Responsibilities

* Support the NROTC and department staff by performing receptionist duties including greeting visitors, answering inquiries, screening and routing phone calls and visitors.

* Schedule appointments and maintain calendar of events for Commanding Officer/Executive Officer and supervisor.

* Manage incoming and outgoing mail.

* Maintain command directives (filing, typing, changes/updates, copying and distributing).

* Assist with all aspects of the NROTC daily operations.

* Maintain an electronic NROTC Alumni contact directory and database.

* Manage the office filing and supply inventory.

* Handle the requisition of new materials and equipment; maintain and monitor inventory and restock as necessary.

* Assist with all commissioning and awards ceremonies and any others celebratory functions.

* Supervise departmental student employees.

* Maintain course schedules and enter data using Banner system.

* Maintain NROTC manuals (administrative, correspondence, SSIC, etc).

* Manage departmental budget.

Required Qualifications

* Associate's degree

* 2-3 years of experience in an office/clerical position

* Proficiency in computer software/applications such as Word, Excel, Publisher, and Power Point

* Proficiency with office equipment (e.g. copier, multi-line telephones, fax, and scanner)

* Working knowledge of Standard Subject Identification Code (SSIC) and serialization for directives

Preferred Qualifications

Prior military background is a plus.

Proposed Salary

The proposed salary range is $16.00 - $17.50 per hour.

Knowledge, Skills, & Abilities

* Knowledge of basic math and financial processes (tracking and reconciling office budget), office practices, procedures systems and equipment

* Knowledge of computer system such as email and internet

* Skills in communication (written and oral)

* Skills in office management

* Ability to maintain strict confidentiality and discretion od sensitive information (e.g. cadet information)

* Ability to manage and prioritize a diverse workload; handle multiple tasks simultaneously

* Ability to learn university programs (e.g. Banner, People Soft, Paws, etc).

Apply Before Date

Review of applications will begin upon receipt. For best consideration, apply by February 28, 2026.

Contact Information

For more information or questions about a job posting, please contact the Department of Human Resources  technical support, please call the USG Service Desk at , or email support.

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.

More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://(Use the "Apply for this Job" box below)..

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://.

Institutional Values

At Savannah State University, five core values shape everything we do:

* Belonging - Building a community where all voices are valued and respected.

* Collaboration - Working together across disciplines and communities for shared success.

* Discovery - Pursuing knowledge, research, and exploration that expand horizons.

* Excellence - Committing to superior achievement in every…