Program Support Specialist

Job Title:

Program Support Specialist - Staff

Location:

Savannah State Recruiting Loc

Regular/Temporary:
Regular

Full/Part Time:
Full-Time

Job

Program Support Specialist will serve as the primary front‑office contact, coordinate travel and virtual workshops for the Center for Professional Excellence, and provide high‑level administrative support to students, faculty, staff, and visitors.

• Provide exceptional customer service while performing administrative support functions
• Review all requests submitted to ensure compliance before Title III Director approval
• Responsible for submitting all requests for the office for purchases, supplies, travel, etc.
• Compose, type, edit, and distribute a variety of correspondence, presentations and office publications
• Maintain office calendar, schedule meetings, prepare agendas and meeting minutes
• Maintain filing systems and tracking system/logs
• Assist in developing and disseminating Title III quarterly newsletters
• Responsible for the CPE webpage and the required updates and maintenance
• Responsible for updates to all Title III forms and handbooks
• Maintain inventory of office supplies and equipment
• Assist with annual grant applications and submission (collection of data, formatting, editing, etc.) to the Department of Education
• Serve as liaison for the Title III office between Purchasing, Fiscal Affairs, faculty and staff
• Assist Title III activity directors and their staff with submitting requests and responding to inquiries in a professional manner
• Assist with training Title III personnel on policies and procedures and develop internal processes that can strengthen the program
• Assist with data collection as needed for internal progress reports and tracks completion of Title III internal reports (time & efforts, quarterly progress reports, etc.)
• Compile data to assist the Program Director with completion and submission of Title III annual performance reports
• Conduct annual equipment inventory site visits, tagging and tracking of Title III equipment
• Coordinate external evaluation review
• Assist with supervising duties of student assistants

• Bachelor's degree
• Five (5) years of office‑related experience (e.g., administrative assistant, event organizer, administrative clerk, community engagement professional, graphic designer, etc.)
• Must possess high ability in follow‑through, effective customer service, and office organization
• Advanced skills in Microsoft Office applications (charts, pivot tables, etc.) and additional web‑based open‑source applications

• Knowledge of Board of Regents and Savannah State University policies and procedures
• Skills in positive communication, organization, and time management
• Skilled in being customer‑friendly and possess good interpersonal skills to interface with all levels of internal and external stakeholders
• Ability to maintain constructive and cooperative working relationships with others
• Ability to cooperate with fellow employees as a team member
• Ability to multi‑task, pay attention to detail, and prioritize projects
• Ability to process information and forms requiring accuracy and thoroughness
• Ability to complete all assigned tasks and projects with deadlines
• Ability to communicate effectively both verbally and in writing
• Must be customer‑friendly and possess good interpersonal skills to interface with all levels of internal and external stakeholders
• Ability to work independently and use good judgment

Proposed Salary: $45,000.00 annually.

• Applicants must include a list containing the name, e‑mail address and telephone number for three (3) professional references.
• Applicants must upload transcript(s) with the application. Unofficial transcripts are acceptable for the application. Official transcript(s) required upon hire.

Apply before:
June 26, 2026.

The University System of Georgia prohibits discrimination on the basis of age, color, disability, genetic information, national origin, race, religion, sex, or veteran status. Employment decisions are based on merit, qualifications, and the ability to perform the essential functions of this position.

For more information or questions about this job posting, contact the Department of Human Resources at hr.