Development Assistant

Development Assistant Pay Grade: 107 ($25.00 per hour)
FLSA Status:
Non - Exempt (29 hours per week)
J OB SUMMARY The Development Assistant is responsible for the administrative processes to assist with the management of Live Oak Public Library’s (LOPL) fundraising relationships. Additionally, the Development Assistant coordinates development and special events in collaboration with the Special Events Coordinator. The person in this role must be extremely detailed orientated and work to ensure the delivery of impeccable donor services. This includes scheduling and booking event space;

coordinating logistics with event partners and vendors; onsite organization; setup and teardown at the event space; seeking feedback around attendee experience. The Development Assistant ensures that all events reflect the library’s values, provides exceptional public service, and contribute to the library’s visibility and financial sustainability.

Reports to the Director of Development with significant interaction with the Special Events Coordinator, Finance and the Community Engagement team.

ESSENTIAL JOB FUNCTIONS Manage gift acknowledgement process and produce donor letters

Work with Finance department on incoming gift processes

Assist with special events planning, preparation and execution.

Compile and create folders and marketing materials for Development prospect meetings

Achieve proficiency in Donor Perfect for development gift management functions

Process check requests for Department expenses

Provide backup coverage for answering main library number and meeting space reservations

Meet and greet visitors for department meetings

Write, proofread, edit and send correspondence, including donor letters, gift proposals and fund agreements.

Manage the printing and assembly of travel packets and other meeting decks

Assist with travel bookings, conference and event registrations, and the creation of travel itinerary documents

Coordinate special library-hosted events such as fundraising galas, donor recognition events and other programs collaborating with the Engagement, Special Collections Coordinator, and Public Services departments.

Develop, implement and oversee procedures for private special events.

Coordinate with IT for audio and video needs, while becoming an expert on in-house technology.

Must be available to work evenings and weekends within a 29-hour work week.

Supervise volunteers

Reviews venues to determine proper accessibility, signage, audio-visual equipment, room set-up, staffing, crowd control/traffic flow, etc.

Embraces LOPL Core Values and strategic priorities.

Demonstrates a commitment to inclusion efforts regardless of age, cultural background, ability, ethnicity, family status, gender, race, religion, sexual orientation, veteran status or national origin.

Other duties as assigned

Required Qualifications:

Proficiency with database and accounting spreadsheet software.

Must have reliable transportation

Intermediate technology skills for successful use of social media, donor management software, Microsoft Office, and a curiosity to learn new platforms

Ability to travel within the city, state, and out of state as needed.

Ability to work evenings and weekends.

Ability to manage donor interest and personal information with tact and confidentiality.

Three years of relevant experience required.

Education and Experience:

Associate degree or higher in Public Relations, Communications, Hospitality Management or relevant discipline is preferred

Licenses or

Certifications:

Valid driver’s license and insurability required.

Knowledge, Skills, and Abilities:

Proven strength for problem solving and strong analytical skills.

Outstanding organizational skills and precise attention to detail with presentations and written documents

Strong communication skills (both written and oral).Ability to be proactive, resourceful, highly organized and able to manage multiple projects

Ability to work effectively and cooperatively with a diverse group of people on a daily basis with a strong service orientation.

Ability to work with minimal supervision in a flexible environment.

Skills that emphasize teamwork, communication, ethics, trust and patience.

Enjoys being involved in all aspects of making the organization successful.

PHYSICAL DEMANDS Work is typically performed with the employee sitting at a desk, standing for extending periods, or bending/stooping. The employee must be able to lift and carry up to 50 pounds routinely, climb ladders, climb stairs, stand for extended periods of time, extended walking within and outside branch locations, reach, bend, and stoop. Full range of hand and finger motion is required for data entry purposes.

The ability to distinguish color is required for network wiring purposes. Additionally, the following physical abilities are required:

Balancing:
Maintaining body equilibrium to prevent falling while walking, standing or crouching on narrow, slippery, or erratically moving surfaces. The amount of balancing exceeds that needed for ordinary…