Program Support Specialist

Job Title: Program Support Specialist
- Staff

Location: Savannah State Recruiting Loc

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job : 294758

About Us

Savannah State University established in 1890, is the first public historically black college or university in the state of Georgia and the first institution of higher learning in the city of Savannah. The university's students select majors from five colleges:

• Business Administration
• Education
• Engineering and Computing
• Media, Arts, and Communication
• Science and Humanities

The campus is by far the most picturesque in the state of Georgia. The moss-laden sweeping oak trees, expansive marsh and historic architecture create a resplendent yet tranquil atmosphere. Beneath the beauty and splendor is a vibrant residential campus bursting at the seams with the vim and vigor of quality collegiate life: relevant academic majors, engaging lectures, cutting-edge research, quality student-faculty engagement and a nurturing environment.

The Program Support Specialist is the primary/front office point of contact as well as the travel/virtual workshop coordinator for the office. The Program Support Specialist greets and responds to in-person, phone and email inquiries directed to the Center for Professional Excellence (CPE) as well as assists students, faculty, staff and visitors. This position also manages incoming and out-going correspondence and assists the Office of Academic Affairs with coordination of meeting space.

Work is performed using a high degree of flexibility and operating in a fast paced, high volume office. The incumbent may be required to perform job-related tasks not specifically delineated in this description.

NOTE:

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required eligibility verification form upon hire. This position does not offer sponsorship for employment visas. This position is grant funded and continued employment is contingent upon the availability of funding.

Responsibilities

• Coordinate office correspondence, log all incoming items, and ensure timely routing of outgoing correspondence

• Provide exceptional customer service while performing administrative support functions

• Communicate with selected software for CPE updates for digitial website presence

• Serve as a point of contact for the office budget.

• Route signed/approved documents to the appropriate office and ensure maintenance of supporting documentation.

• Responsible for submitting all requests for the office for purchases, supplies, travel, etc.

• Compose, type, edit, and distribute a variety of correspondence, presentations and office publications

• Maintain office calendar, schedule meetings, prepare agendas and meeting minutes

• Maintain filing systems and tracking system/logs

• Responsible for the CPE webpage and the required updates and maintenance

• Assist with the implementation of special projects and events.

• Attend staff development events as needed.

• Proofread and edit communications from CPE

• Maintain inventory of office supplies and equipment

• Compiles data to assist the Program Director with completion and submission of Title III annual performance reports.

Required Qualifications

• Bachelor's degree
• Five (5) years of office related (ex. administrative assistant, event organizer, administrative clerk, community engagement professional, graphic designer, etc.) experience
• Must possess high ability in follow-through, effective customer service and office organization
• Advanced skills in Microsoft Office applications (Charts, pivot tables, etc.) as well as additional web-based open source applications

Proposed Salary

The proposed salary for this position is $45,000.00 annually.

Knowledge, Skills, & Abilities

• Knowledge of Board of Regents and Savannah State University policies and procedures
• Skills in positive communication, organizational and time management
• Skills in being customer-friendly and possess good interpersonal skills to interface with all levels of internal and external stakeholders
• Ability to maintain constructive and cooperative working relationships with others
• Ability to cooperate with fellow employees as a team member
• Ability to multi-task, attention to detail and prioritize projects
• Ability to process information and forms requiring accuracy and thoroughness
• Ability to complete all assigned tasks and projects with deadlines
• Ability to communicate effectively both verbally and in writing
• Must be customer-friendly and possess good interpersonal skills to interface with all levels of internal and external stakeholders
• Ability to work independently and use good judgment

Apply Before Date

Review of applications will begin upon receipt. For best consideration, apply by June 26, 2026.

Contact Information

For more information or questions about a job posting, please contact the Department of Human Resources  technical support, please call the USG Service Desk at , or email support.

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