Administrative Assistant, Marshals – Full-Time Job Opportunity

DEPARTMENT: Marshal’s Office, City of Sugar Hill

REPORTS TO : Chief Marshal

EMPLOYMENT STATUS: Full Time:
Hours may vary.

JOB SUMMARY: This position is responsible for carrying out all duties set forth by the Chief Marshal.

MAJOR DUTIES:

• Provides administrative support and is expected to perform duties effectively and reliably. Punctuality and consistent attendance are essential to ensure smooth daily operations within the office.
• Collaborate with various District Attorney’s Offices and other government agencies, provide evidence, and other information upon request.
• Assist in a high volume of records requests from various attorneys, the public and record retrieval companies daily.
• Answer telephone in a polite and professional manner, responding to inquiries, concerns and complaints, providing information and assistance, taking messages and/or routing calls to appropriate personnel or department.
• Compose and type memos, letters and correspondence.
• Respond to emails in a professional and timely manner.
• Maintain work calendar for Marshals
• May be called upon to act as the Terminal Agency Coordinator (TAC) to ensure compliance with GCIC/CJIS
• File, organize, copy, fax, and store information in paper and digital form.
• Deliver interdepartmental mail on a daily basis.
• Order office supplies as needed.
• Maintain, update and ensure the accuracy of standard documents.
• Log and email subpoenas.
• Download and submit E Tickets to Municipal Court
• Perform other assigned administrative duties as associated with area of assignment.

MINIMUM QUALIFICATIONS:

• Graduation from high school or possession of a GED certificate.
• Administrative or clerical experience preferred
• A valid State of Georgia /Driver’s license.
• Must be able to pass a background check.

WORK REQUIREMENST AND EXPECTATIONS:

• Punctuality and regular attendance are required conditions of employment.
• Professional demeanor and customer service-oriented attitude.
• Must adhere to departmental policies, procedures, and performance standards.
• The ability to work independently and as part of a team.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office and experience with data entry and record management systems.
• Excellent organizational, deadline driven, multitasking, and time management abilities.
• Attention to detail and accuracy is a must.
• Ability to handle confidential or sensitive information with discretion.

The City of Sugar Hill is a Drug Free Workplace and an Equal Opportunity Employer.