Document Control Coordinator

Overview & Responsibilities

Purpose of Job:
Manage our project documentation and client reporting workflows. Be responsible for the entire lifecycle of job reports and records which includes compiling data, sketches, and photos to final quality assurance and client delivery.

Manage the end-to-end lifecycle of physical and digital project documentation, ensuring systematic organization, archiving, and easy access for key stakeholders. Compile, type, edit, and submit final client reports, technical forms, sketches, and PowerPoint presentations based on specific job requests. Perform quality control checks on all outgoing reports and deliverables to ensure accuracy, completeness, and compliance with company policies and industry standards.

Package and deliver finalized report packages to clients according to project schedules. Maintain strict version control and oversee the organized archiving of job photos and documentation for long-term record-keeping.

Strong organizational and attention-to-detail skills. Proficiency in document management systems (DMS), Microsoft Office Suite, and web-based tools like SharePoint. Knowledge of electronic document management systems (EDMS) and data storage best practices. Ability to maintain confidentiality and handle sensitive information. Effective communication and collaboration skills to coordinate across multiple teams. College associate's degree in business administration, information management or a related field.

5 + years of experience in similar jobs. Familiarity with document management processes and compliance standards relevant to the industry.

Ebara Elliott Energy is an equal employment opportunity/affirmative action employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, genetic information, disability, veteran status, or any other characteristic protected by the federal, state or local laws of the United States. Applicants and employees are protected under U.S. federal law from discrimination.

We are proud of our legacy, but our focus is on the future, putting our tradition of innovation to work on the new challenges facing global energy production and processes. Using advanced technologies, producing high-quality products, and offering reliable services are just a few of the ways that Ebara Elliott Energy is doing its part to contribute to a cleaner, more sustainable future.

As a solution provider in the energy industry, Ebara Elliott Energy designs, manufactures, and services technically advanced centrifugal and axial compressors, steam turbines, power recovery expanders, custom pumps, and cryogenic products used in the petrochemical, refining, oil & gas, and liquefied gas industries, as well as in power applications. We employ 2,300 people in 30 locations around the world. The company is a wholly owned subsidiary of Ebara Corporation, a major industrial conglomerate headquartered in Tokyo, Japan.

Ebara employs 19,000 people and has sales of US $5 billion.