Legal Assistant

Description

We are looking for a dedicated professional to directly support 4-5 attorneys through the performance of administrative and clerical duties. Hunter Maclean’s practice groups are broken down into 3 categories:
Litigation, Corporate, and Real Estate.

Our firm is technological centered. Employees are required to attend continuing skilled based training with our in-house trainer. We are actively looking for employees who will proactively use the technology and other firm resources available to problem solve and continue to improve their work.

• Handles all billing - Acts as a liaison between accounting and the attorneys to get bills sent out in a timely fashion and maintains files of bills for each attorney;
• Initiates workflows for new client/matter openings, engagement letters, conducts background checks, and has accounting run conflict checks;
• Assemble closing documents working closely with assigned paralegal;
• Heavy formatting of contracts and other documents;
• Schedules appointments for attorneys; arranges for conference room and/or refreshments;
• Maintains calendar for attorney;
  Dockets due dates on calendars;
  Keeps the attorney on track for upcoming events;
• Proofreads all documents for spelling, formatting, and grammar;
  Maintains a high level of computer skills to make content edits and any format changes;
• Prepares documents for mailing — making sufficient copies for files, preparing envelopes, mailing labels, certified mail documentation, Federal Express or Express Mail, hand delivery, etc. and making sure all enclosures and attachments are included;
• Digitally files all correspondence and documents in appropriate client files, maintains files;
• Answers the phone and takes action based on the specific request of the attorneys;
• Retrieves mail for attorneys;
• Prepares forms to request checks from accounting;
• Readily utilizes other resources in the firm to avoid any delays to efficiently complete the work;
• Other duties as assigned.

• Minimum 3 years as a Real Estate legal assistant experience is preferred;
• Willingness to work in a team environment to ensure coverage is provided for all attorneys;
• Strong problem solving skills;
• Is proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook);
• Strong organizational skills;
• Excellent client service (both internally and externally);
• Strong communication (both verbal and written);
• Positive attitude;
• Willingness to learn;
• Self-motivated to grow and advance in their career with Hunter Maclean;

Job Type: Full-Time in person

Benefits: Paid Time Off, Full benefits package, 401(k) with matching

Schedule: 7.5 hour day shifts Monday-Friday

Pay Range: $50k-$58k depending on experience

Equal Employment Opportunity Policy Statement:
Hunter Maclean is an Equal Employment Opportunity employer. The Firm does not make employment decisions because of a person’s sex, gender, race, color, national origin, religion, age, disability, genetic information, military status, pregnancy, or any other category protected by law.