Early Head Start​/Head Start Compliance Clerk

Overall Purpose

The job of EHS-HS Compliance Clerk is done for the purpose/s of collaborating with program coordinators, teachers, home visitors, content area staff and others to monitor and enter data into student information system, maintain large electronic data files and printed program documents, and track and schedule completion of required services and events within specified deadlines.

Director of Early Learning

• Supports Child Plus system set-up and reporting for all program terms, service and management modules. Assists Child Plus database users as needed with daily tasks, database problems, and training.
• Provides direct support for all internal processes and procedures to ensure data entry accuracy and integrity.
• Performs scheduled monitoring of database, program, and child files.
• Works as a member of the team comprised of, but not limited to, program coordinators, content area managers, special education staff, ERSEA team, MTSS team, coaches, teachers, home educators visitors, support staff and others at assigned sites as students enter and exit the Early Head Start and Head Start program, and will monitor timelines for required services.
• Enters and compiles data within specified timelines, maintain a log of activities related to in-kind, enrollment paperwork, pre-transition meetings, transition meetings, the child’s entry, well child checks, immunizations, dental exams, follow-up treatment, assessment, MTSS, and other event deadlines and report any difficulties in the process to supervisor.
• Performs duties such as copying and filing to assist in the referral, enrollment, pre-transition, transition, entry, and exit process at assigned sites.
• Communicates the scheduling of screenings, evaluations, IFSP and IEP meetings, staff meetings, educational meetings, and other program events, to appropriate staff.
• Assists assigned staff in reminding parents and community members regarding meetings, when needed.
• Develops, implements, and completes daily, monthly, quarterly and annual reports regarding services provided for expectant women, children and their families within specified deadlines.
• Assists in monitoring compliance with universal filing systems for direct service staff classroom/caseload child files.
• Implements ongoing monitoring procedures to verify compliance with federal, state and local requirements and reports results to supervisor or appropriate content area manager.
• Assists in preparation and implementation of improvement plans, as well as composing and revising local program documents, plans and procedures.
• Receives, organizes and processes requests for services.
• Attends and actively participates in scheduled professional learning, supervision, meetings, annual self-assessment, program events and other assigned meetings and activities which occur throughout the work week, evenings and some weekends.
• Maintains confidentiality of child, family and program information.
• Participates in activities for professional and personal growth in a wide variety of skills, including listening, goal setting, fostering independence, managing difficult situations, and building trust.

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including pertinent software applications; preparing and maintaining accurate records; adhering to safety practices and procedures; administering first aid and/or prescribed medications; promoting activities and/or events.

Required to perform basic math, including calculations using fractions, percentages, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand multi-step written and oral instructions. Specific knowledge based competencies required to…