HR Administrative Assistant

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Current job opportunities are posted here as they become available.

Beta is a Title I School wide campus. I understand that part or all of this job could be funded with federal funds.

The mission of the Human Resources Administrative Assistant is to support the success of Beta’s Magic Makers by delivering excellent, efficient, and joyful service. This role ensures HR processes operate smoothly, helping to create a professional, caring, and supportive workplace that empowers all staff to achieve Beta Academy’s mission of student excellence.

• Department:
  Human Resources
• Reports To:
  
  Assistant HR Director

• Full-Time / Year-Round / Hourly – Non-Exempt
• Position Pay Scale: $15 - $18 per hour
• Work Schedule:
  
  Monday–Friday, 8:00 AM – 4:30 PM, with occasional extended or evening hours during peak hiring periods, parent and scholar events, and staff in-service days.
• Work Environment:
  Professional office setting with frequent interaction with staff, administrators, and visitors. Dress code enforced at all times.

The Human Resources Administrative Assistant plays an essential role in supporting the people who make Beta Academy’s mission possible; our educators and staff. This role provides administrative and operational support to the HR department, assisting with recruitment, onboarding, employee records management, and compliance activities. By ensuring timely, accurate, and compassionate HR service, this role helps foster a professional culture that empowers teachers and staff to deliver excellence in every classroom.

The HR Administrative Assistant collaborates with the HR Specialist, Assistant HR Director, HR Director, and Chief Business Officer (CBO) to uphold Beta Academy’s mission, vision, and values.

Recruitment & Onboarding

• New hire onboarding tasks completed within 3 business days of start date (target: 95% accuracy rate).

2. Administrative Support

• HR reports and requests completed by deadline (target: 98% on-time rate).

3. Employee Support

• Employee inquiries responded to within 2 business days (target: 95% satisfaction rate).

4. Data Accuracy

• Zero compliance findings during internal HR audits (target: 100% accuracy).

5. Training and Event Support

• Timely coordination of responsibilities related to HR trainings, events, and recognition activities (target: 100% completion).
• Increase in onboarding satisfaction scores year-over-year (target: +10% improvement).

1. Human Resources Operations

• Maintain strict confidentiality with all personnel-related matters.
• Manage calendar scheduling, meeting coordination, and correspondence for HR leadership.
• Assist with employee training schedules and certification tracking.
• Maintain accurate and confidential employee files (digital and hard copy).
• Ensure timely completion and filing of required forms (I-9, W-4, etc.).

2. Recruitment & Onboarding Support

• Post position openings, screen applications, and schedule interviews.
• Communicate with applicants and support candidate experience through onboarding.
• Conduct background checks, reference verifications, and onboarding documentation.
• Prepare new hire packets and orientation invites, schedules, and staff coordination.
• Track new hire onboarding completion and communicate progress to HR leadership.

3. Compliance & Reporting

• Generate HR reports related to staffing, time-off, and compliance audits.
• Assist with fingerprinting, certification documentation, and HR policy compliance.
• Employee Handbook updates and edits as directed.

4. Employee Engagement & Support

• Support staff recognition programs and employee engagement events.
• Assist in scheduling and documenting employee exit interviews.
• Assist staff with logins and technical support for HR management systems (Skyward, Filebound, Perform Yard)
• Recognizes problems and impediments and reports them promptly with options for solutions to the Asst. HR Director; promotes and assists with constructive resolutions.
• Adheres to and enforces board policy, school guidelines, and administrative directives.
• Read and comply with the…