Equipment Rental Coordinator

The Equipment Rental Coordinator manages the rental process of equipment from external vendors for the SR400 Express Lanes project in Atlanta, Georgia. This role ensures the project has the right equipment available on time, controls the on‑rent and off‑rent status of each unit, compares rates to control costs, and coordinates monthly billing of rental equipment to the correct project cost codes.

• Receive, review, and track rental equipment orders from the project team, and confirm availability with vendors.
• Coordinate the delivery, pick‑up, and return of rented equipment, ensuring on‑rent and off‑rent dates are accurate.
• Call equipment on‑rent and off‑rent on time to avoid extra charges, and keep accurate records of all rented units.
• Compare rental rates between vendors and support cost control through rate analysis and budget awareness.
• Prepare and review rental agreements, checking that terms, rates, and insurance requirements are correct.
• Manage the monthly billing of rental equipment to the project, ensuring each cost is allocated to the correct cost code.
• Review rental invoices, resolve discrepancies with vendors and accounting, and approve invoices for payment.
• Coordinate logistics of equipment movement with the yard, transportation, and the field, providing prompt support to jobsite needs.
• Monitor equipment utilization and communicate to management when units are no longer needed or when additional equipment is required.
• Maintain accurate inventory records of all rented machines and attachments across the project.

• Competitive salary
• Relocation assistance (where relocation is required and approved)
• 401(k) retirement plan
• Medical, dental, vision, and life insurance
• Short‑ and long‑term disability benefits
• Tuition reimbursement
• Paid time off

• High school diploma or equivalent.
• 2+ years of experience in equipment rental, procurement, logistics, or administrative support, preferably in construction.
• Strong organizational and time‑management skills.
• Good written and verbal communication skills.
• Intermediate level of Microsoft Office (especially Excel).

ACCIONA values diversity and invites everyone to apply regardless of origin, circumstances, background, or condition.