Special Projects Coordinator - Office Chief of Community Services

Bring your talent and we’ll bring the opportunities. Join the Office of the Chief of Community Services today as a Special Projects Coordinator. This position performs high-level administrative, project management, and coordination work on behalf of executive leadership by managing special initiatives, tracking departmental and council-related requests, supporting citywide programs and strategic priorities, and serving as a liaison across departments to ensure timely communication, execution, and follow-up on assigned projects in the areas of affordable housing, human services, recreation, leisure, cultural resources, youth violence prevention and intervention, and homelessness response and outreach.

We offer an excellent benefits package to include health, dental and vision, defined contribution plan (457b), life insurance, wellness programs, vacation, sick leave, paid holidays, employee assistance program, home buyers program, tuition reimbursement and more!

Click APPLY now to take the first steps towards your new career!

• Tracks and manages all requests from Mayor and Council directed to the assigned office or departments; ensures completion and provides status updates to the City Manager’s Office.
• Coordinates citywide initiatives and projects assigned by the Chief Officer or City Manager, ensuring deadlines and expectations are met.
• Monitors departmental performance metrics, deliverables, and milestone reporting to support accountability and progress tracking.
• Serves as liaison between executive offices and internal departments, maintaining effective communication and alignment of shared priorities. Provides information, reports and assistance to internal and external customers.
• Develops and prepares PowerPoint presentations, memos, reports, and other materials for the Chief Officer or City Manager to use in internal meetings or public forums.
• Project planning and development by conducting research, preparing project charter/scope and developing budgets. Develops RFPs/RFQs, develops consultant evaluation criteria and bidding procedures, verifies contract expenditures and compliances.
• Researches policies, procedures, and programs; compiles information to support decision-making and improve internal operations.
• Facilitate project team meetings, public hearings and meetings for the community at-large, advisory boards and city council.
• Maintains calendars, schedules meetings, and coordinates logistics and materials for department or executive-level meetings.
• May oversee special events or campaigns tied to community engagement, strategic planning, or public reporting efforts.
• Performs other related duties as assigned.

Requires a Bachelor’s degree in Public or Business Administration; with two years of management and supervisory experience in management, analysis and oversight of major projects to include service and construction or an equivalent combination of education, training and experience. Strong written and oral communications skills, experience preparing presentations, coordinating inter-department/inter-agency projects and strong skills in building and maintaining working relationships at all levels are required.

Must possess and maintain a valid state driver's license with an acceptable driving history.

Background investigation, including supervised drug screen, post offer/pre-employment medical screen; and verification of education, certifications, and licenses required prior to employment.

• Knowledge of the structure, policies, and procedures of the municipal organization.
• Knowledge of the City Code and City policies.
• Knowledge of city budget procedures.
• Knowledge of research and analysis methods.
• Knowledge of computers and other modern office equipment.
• Skill in developing short- and long-range plans.
• Skill in establishing priorities and organizing work.
• Skill in the operation of computers and other modern office equipment.
• Skill in public and interpersonal relations.
• Skill in oral and written communication.

SUPERVISORY CONTROLS:
Work is performed under the limited supervision of the Service Area Chief. The work…