SYDirector, Purchasing

Starting Date: Immediately

This position is open until filled.

PRIMARY FUNCTION
:
This position is responsible for the supervision of the central purchasing functions of the school system.

REPORTS TO
:
Executive Director, Finance

SALARY SCHEDULE
: 303

WORK DAYS
: 250

Required:

• Bachelor’s degree from an accredited college or university in a related field.
• Five (5) years of experience in a business office including at least five (5) years of significant purchasing experience as determined by the District.
• Directly related previous purchasing experience in a school district or other governmental agency which would provide knowledge of principles and practices of purchasing and the laws and regulations governing public procurement.
• Additional training in contract administration, specification development, and construction.
• Any equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities.
• Previous purchasing experience in a school district or other governmental agency
• Previous supervisory or management experience

Preferred:

• Master’s degree from an accredited college or university in Business Administration, Public Administration, or a related field.

Required:

• Certified Professional Public Buyer (CPPB), Certified Public Procurement Officer (CPPO), and/or NIGP Certified Procurement Professional (NIGP-CPP).

Preferred:

• None

• Manages the Purchasing Department staff and supervises their duties.
• Coordinates the purchasing processes for all supplies and equipment necessary for the operation of the district including lunchroom supplies, construction supplies, textbooks and all other material.
• Write specifications for purchase of supplies and equipment and carry a complete record of all purchases.
• Purchase all movable furniture for new school buildings which are not in general contract and ensure that it is properly stored until building is ready for acceptance; coordinates moving this furniture to the building and sets up for use.
• Receives and verifies requisitions and requests for purchase (P-1 's) and determines propriety of purchases.
• Consults appropriate vendors.
• Receives and analyzes quotations and bids, awards contracts, issues purchase orders to successful bidder.
• Conducts correspondence on purchasing matters.
• Prepares reports on purchasing activities and prepares budget requests for the department's operation.
• Assists in development of complex, non-restrictive specifications from information received from District staff to solicit formal bids, proposals, and requests for quotations.
• Demonstrates clear understanding and rationale for why processes must follow certain steps.
• Initiates, issues, monitors, and evaluates bids, proposals, and requests for quotations.
• Develops sources of supply and obtains information from vendors concerning specifications, price, delivery dates, warranty periods, etc.
• Resolves problems related to purchases and purchasing procedures, determines source of trouble, and takes corrective action.
• Performs other duties as necessary for the effectiveness of the organization.

• Extensive knowledge of and progressively responsible work experience with purchasing methods and procedures, including buying, inspecting, storing, and shipping methods.
• Thorough knowledge of sources of supply, markets, and price trends.
• Considerable knowledge of office management principles and practices.
• Considerable knowledge of office and storage management principles and practices.
• Knowledge of accounting practices as applied to procurement procedures.
• Communication skills, including clarity, tact, courtesy, and calm…