Mailroom Assistant

We are looking for a dependable Administrative and Mailroom Assistant to support daily office operations in Scarborough, Ontario. This Long-term Contract position is ideal for someone who is highly organized, service-focused, and comfortable handling both mailroom and front-desk responsibilities in an on-site environment. The successful candidate will help keep correspondence, invoice distribution, and workplace supply processes running smoothly while providing attentive support to staff and visitors.

Responsibilities:

• Collect, sort, and deliver incoming mail throughout the office on a daily basis.

• Prepare printed supplier invoices and coordinate their timely distribution to the appropriate internal teams.

• Enter invoice information accurately into internal records and assist with administrative processing as paper-based tasks are reduced.

• Provide back-up support at reception by greeting visitors, answering general inquiries, and directing requests appropriately.

• Manage orders for kitchen and shared office supplies, including beverages, dairy items, and disposable utensils.

• Handle outgoing mail and courier shipments while ensuring items are packaged, labelled, and sent correctly.

• Operate mailroom and office equipment, including printers and multifunction devices, to support daily workflow.

• Maintain an organized mailroom and front-office area to promote efficient service and a well-organized environment.