Temporary Administrative Coordinator | 12 weeks | Scarborough, ME

Are you an organized administrative professional who enjoys keeping programs running smoothly? We're seeking a Temporary Administrative Coordinator to provide critical support to a busy academic and workforce development team during a planned employee leave. This is an excellent opportunity for someone who enjoys coordinating multiple projects, working with a variety of stakeholders, and making a meaningful impact in a collaborative environment.

Approximately late August through late November 2026 (training begins the last week of August; exact dates subject to change)

Scarborough, ME (Onsite)

PART TIME - 24 hours/week (3 days/week), 8:00 AM – 4:30 PM with a 30-minute lunch

Starting at $25.77/hour
, with flexibility based on experience

As the Administrative Coordinator, you'll play a key role in supporting daily program operations by:

• Coordinating day-to-day administrative activities for multiple programs
• Greeting faculty, students, and visitors while directing them appropriately
• Serving as a primary point of contact for internal teams and external academic partners
• Scheduling meetings, preparing agendas, recording meeting minutes, and managing communications
• Maintaining program databases, tracking systems, and reports
• Assisting with purchasing, supplies, and general office operations
• Supporting surveys, program evaluations, and accreditation-related documentation
• Helping improve workflows, processes, and department systems
• Managing multiple priorities while ensuring accuracy and attention to detail

• Bachelor's degree or equivalent combination of education and experience
• 1–2 years of experience in program coordination, administrative support, healthcare, education, or a related field
• Excellent organizational and project coordination skills
• Strong verbal and written communication abilities
• Ability to manage competing priorities in a fast-paced environment
• High level of attention to detail and accuracy
• Ability to work independently while collaborating effectively with a team

• Experience supporting healthcare or academic programs
• Familiarity with workforce development or educational programs
• Experience with reporting, data tracking, or accreditation processes
• Customer service or stakeholder coordination experience

• Strong proficiency with Microsoft Office, including Excel, Word, PowerPoint, and Outlook
• Experience working with databases, reporting tools, or tracking systems preferred
• Comfortable learning new software and internal systems quickly
• Strong general computer and documentation skills

• Competitive hourly pay
• Gain experience supporting impactful educational and workforce programs
• Collaborative, professional team environment
• Opportunity to build valuable program coordination and administrative experience

If you're a detail-oriented administrative professional who thrives in a collaborative environment and enjoys keeping projects organized and on track, we'd love to hear from you!