Accounts Payable Specialist

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Paylocity is an award-winning provider of cloud-based HR and payroll software solutions, offering the most complete platform for the modern workforce. The company has become one of the fastest-growing HCM software providers worldwide by offering an intuitive, easy‑to‑use product suite that helps businesses automate and streamline HR and payroll processes, attract and retain talent, and build a strong workplace culture.

Full‑time

While traditional HR and payroll providers automate basic HR processes such as payroll and benefits administration, Paylocity goes further by developing tools that HR and businesses need to compete for talent and deliver against the expectations of the modern workforce. When you feel like you belong, work is no longer work – it’s personal. At Paylocity, we believe better employees lead to better companies.

Workplaces and cultures that care will build the future, and at Paylocity, we’re doing just that. Join us as we change the future and transform your career!

This role follows a hybrid schedule, requiring two‑three days in the office at our Schaumburg, IL location and two‑three days remote per week. The in‑office days are subject to business needs. Candidates must be able to commute to the office as required. The work arrangement for this role is subject to change based on business needs and individual performance. This may include adjustments to on‑site requirements or schedule expectations, as necessary.

The AP Specialist will report to the Lead of Accounting Operations and will be a key member of the team. Key responsibilities will include processing AP invoices, recording month‑end accruals, responding to inquiries and processing vendor payments. This is a role where the individual will be expected to work independently at times as well as ensure open communication with the team to ensure accurate and timely month‑end accruals, invoices and payment processing.

• Assist in setting up new vendors by obtaining vendor information and completing appropriate verification.
• Process accounts payable invoices including G/L coding.
• Analyze accounts payables invoices and record month‑end accruals.
• Process timely and accurate payments to vendors.
• Complete reconciliations related to accounts payable accounts.
• Assist on performing analytical analysis on key balance sheet and income statement accounts.
• Respond to vendor inquiries, ensuring vendor requests and payments are made timely.
• Support the accounting operations team with internal and external audit requests.
• Provide support for the 1099 process to ensure vendor information and reportable income is reported accurately.
• Other ad hoc analysis and accounting projects as needed.

• Bachelor’s degree in Accounting or Finance preferred.
• 1+ years of experience in accounting‑related work.
• Previous work experience in general accounting duties, account reconciliations, AP and general ledger preferred.
• Intermediate to advanced level experience with Microsoft Excel, Word, and Outlook preferred.

• Ability to sit for extended periods:
  The role requires sitting at a desk or workstation for long periods, typically 7‑8 hours a day.
• Use of computer and phone systems:
  The employee must be able to operate a computer, use phone systems, and type. This includes using multiple software programs and inquiries simultaneously.

Paylocity is an equal‑opportunity employer. Paylocity is committed to the full inclusion of all individuals. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. At Paylocity, we believe diversity makes us better. We actively cultivate these differences through our employee resource groups (ERGs), employee experiences, perspectives, talents, and approaches to drive innovation in the software and services we provide our customers.

We comply with federal and state disability laws and make reasonable accommodations for applicants and employees with disabilities. To request reasonable accommodation in the job application or interview process, please contact  This email address is exclusively designated for such requests, aligning with federal and state disability laws.

Entry level

Full‑time

Accounting/Auditing and Finance;
Industries:
Software Development