Office Manager Workspace CoWorking Center

Benefits:

• 401(k)
• Dental insurance
• Free uniforms
• Health insurance
• Paid time off
• Training & development
• Vision insurance

An established, flexible workspace company is seeking a professional and service-focused Office Manager to oversee daily operations at our Schaumburg location. This client‑facing role ensures a smooth, welcoming, and efficient work environment for private office tenants, virtual clients, and meeting room users.

This is a Monday–Friday, no‑weekends position with a stable environment and a lifestyle‑friendly schedule.

• Provide exceptional hospitality to clients and their guests, ensuring a professional, welcoming atmosphere.
• Resolve client questions, service requests, and operational issues promptly.
• Maintain daily readiness of all common areas, kitchens, meeting rooms, and offices.

• Conduct professional sales tours for private offices, virtual office plans, and meeting space.
• Respond to inbound sales inquiries and follow up using CRM tools.
• Prepare proposals, agreements, and onboarding materials for new clients.

• Oversee meeting room bookings through an online scheduling system.
• Ensure rooms are set, presentable, and equipped for each reservation.
• Assist clients with day‑of meeting needs and basic technology questions.

• Assist with monthly billing, new client setup, and CRM/Office 365 tasks.
• Manage incoming mail, deliveries, and general office communication.
• Generate simple reports and keep digital records organized.

• Communicate with building management and vendors for maintenance needs.
• Ensure basic equipment (printers, Wi‑Fi, office machines) is functioning properly and escalation when needed.
• Maintain office supplies, inventory, and center presentation standards.

• 3–5 years of experience in office administration, customer service, hospitality, coworking, or property management.
• Strong communication and interpersonal skills; professional appearance and demeanor.
• Proficiency with Microsoft Office 365 (Outlook, Word, Excel, Teams).
• Experience using CRM systems.
• Comfort with light troubleshooting of office equipment, printers, Wi‑Fi, and scheduling systems.
• Ability to multitask, stay organized, and work independently.