Office Administrator

Office Administrator – Schaumburg, IL (Full-Time, Onsite)

Be part of an exciting global healthcare company building its U.S. foundation.

We are a fast-growing U.S. subsidiary of a world‑leading healthcare organization specializing in IV solutions and clinical nutrition. With strong global roots and decades of innovation, our team in Schaumburg, IL is helping connect U.S. operations with a global network of research, manufacturing, and supply excellence.

About the Role

The Office Administrator will play a key role in keeping our office running smoothly and ensuring a positive experience for employees, guests, and executives. You’ll manage day‑to‑day administrative operations, handle travel and meeting logistics, support executives, and help create an efficient, welcoming workplace.

Key Responsibilities

• Front Office & Communication:
  Greet visitors, manage reception, handle incoming calls and inquiries; act as the first point of contact for staff and visiting executives; support smooth communication between U.S. and Japan teams.
• Travel & Meeting Support:
  Arrange domestic and international travel (flights, hotels, transportation); coordinate meetings and events, including scheduling, catering, and logistics.
• Office & Facility Management:
  Oversee office supplies, equipment, and vendor relationships; coordinate with building management and service providers for maintenance and repairs; manage company car leases, renewals, and vendor communications.
• Administrative & Executive Support:
  Assist with scheduling, expense processing, and document organization; support executives and internal teams with administrative requests; handle logistics for visiting executives and business partners.

Qualifications

• Associate’s or Bachelor’s degree preferred (or equivalent experience).
• 3+ years of experience in office administration, executive assistance, or general affairs.
• Strong communication and organizational skills.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Ability to multitask, prioritize, and maintain confidentiality.

Preferred

• Experience working in a multicultural or international environment.
• Familiarity with Japanese business culture (language skills a plus but not required).

Personal Attributes

• Friendly, approachable, and service‑oriented.
• Detail‑focused and reliable with a proactive mindset.
• Flexible and adaptable to changing priorities in a fast‑paced workplace.

Compensation & Benefits

• Competitive base salary (commensurate with experience).
• Medical, dental, and vision insurance.
• Paid vacation, sick leave, and holidays.
• 401(k) retirement plan.
• Annual performance‑based bonus eligibility.

To apply please email resume to