Administrative and Operations Assistant Mid-level

USD 21.00 Hourly | 630 Morse Ave, Schaumburg, IL , United States Full Time

The Administrative & Operations Assistant supports daily office operations, event coordination, sales activities, accounting processes and marketing efforts. This role requires strong organization, communication and ability to manage multiple priorities.

• Provide administrative support including phone coverage, scheduling meetings, correspondence, and office organization.
• Manage digital files, documents, photos and records across company platforms.
• Coordinate event logistics, site visits and client communications before and after events.
• Support sales processes including proposals, contracts, follow‑ups and scorecard updates.
• Assist with invoicing, payment tracking and coordination with accounting.
• Manage office supplies, inventory and vendor purchases.
• Support marketing efforts including social media, website updates and written communications.
• Maintain vendor and client relationships, including documentation and follow‑ups.
• Ensure office, meeting spaces and shared areas are prepared and well maintained.

• Are organized and detail‑oriented.
• Comfortable handling phones, e‑mails and day‑to‑day office tasks.
• Can multitask and prioritize shifting responsibilities.
• Proficient in Google Drive, communication tools and photo/file organization.
• Comfortable learning systems like Flex Rental Solutions, Instagram and Docu Sign.
• Have strong written and verbal communication skills.
• Works well independently and with a team.
• Professional with clients and vendors.

Education/Experience

High school diploma required; associate degree or bachelor’s in business, communications, or related field is a plus.

Internship, relevant clerical experience or administrative support work is beneficial but not always required for entry level.

• In‑office position (no remote option).
• Regular scheduled hours Monday‑Friday 7am‑3pm.
• $21/hr to start. Upon 90‑day favorable review increase to $23. Additional increases with experience.

• Health insurance.
• Vision insurance.
• Paid time off.

Elegant Event Lighting does not discriminate in employment based on race, creed, color, religion, sex, age, disability, national origin, marital status, sexual orientation, military service or other non‑merit factor.