Executive Assistant​/Office Manager

WE'RE HIRING!

SyBridge Technologies is a private equity-backed company specializing in advanced manufacturing, injection molding tooling, and digital manufacturing solutions. With operations across multiple locations, we are committed to innovation, operational excellence, and customer success.

We are seeking a hands-on, proactive, and highly organized Executive Assistant / Office Manager to support executive leadership, the Board of Directors, and the HR and Finance & Accounting departments. The ideal candidate thrives in a fast-paced environment, takes ownership of tasks from start to finish, anticipates business needs, and effectively balances executive support with daily administrative and operational responsibilities. This role requires strong organizational skills, sound judgment, and the ability to manage competing priorities while ensuring accuracy, efficiency, confidentiality, and seamless coordination across departments.

The Executive Assistant / Office Manager provides comprehensive administrative and operational support to the CFO, EVP, Board of Directors, and HR and Finance & Accounting teams. Responsibilities include executive calendar and travel management, Board meeting coordination, office operations, legal document coordination, financial and HR administrative support, and special projects.

The ideal candidate is resourceful, detail-oriented, and comfortable working independently with minimal direction. They must demonstrate sound judgment, strong organizational skills, and the ability to manage competing priorities while handling confidential financial, employee, legal, and corporate information with professionalism and discretion.

• Manage complex calendars, schedule meetings, coordinate appointments, and resolve scheduling conflicts for the CFO and EVP.
• Coordinate domestic and international travel, including flights, accommodations, ground transportation, itineraries, and expense reporting.
• Prepare and format executive correspondence, presentations, reports, agendas, and other business documents.
• Coordinate Board of Directors and committee meetings, including scheduling, logistics, meeting materials, and follow-up activities.
• Compile, format, and distribute confidential Board agendas, presentations, financial reports, and meeting packages.
• Maintain confidential Board records, meeting minutes, resolutions, and related documentation, as assigned.
• Coordinate meeting arrangements for Board members and senior leadership, including travel, accommodations, conference rooms, and virtual meeting access.
• Track executive commitments, deadlines, and action items to ensure timely follow-through.
• Anticipate executive needs and proactively address scheduling, logistical, and administrative issues.

• Oversee daily office operations to maintain an organized, professional, and efficient workplace.
• Serve as a primary point of contact for office-related needs, visitors, deliveries, and general administrative inquiries.
• Coordinate office supplies, equipment, furniture, maintenance, repairs, and service requests.
• Manage relationships with office vendors, building management, and service providers, including scheduling services and tracking invoices.
• Coordinate conference room schedules, meetings, catering, and office events.
• Support employee onboarding logistics, including workspace preparation, access coordination, supplies, and other administrative arrangements.
• Assist with office expense tracking, purchase requests, and budget administration.
• Maintain office procedures, records, contact lists, and administrative documentation.

• Provide administrative support to the HR team, including document preparation, filing, record maintenance, and reporting.
• Assist with employee onboarding and offboarding documentation, ensuring required paperwork is organized and routed appropriately.
• Maintain confidential employee files and HR documentation in accordance with established procedures.
• Coordinate employee meetings, interviews, training sessions, and HR-related communications as needed.
• Assist with tracking employee documentation, training records, and other HR administrative requirements.
• Support HR projects, employee communications, and policy distribution.
• Handle sensitive employee information with strict confidentiality and discretion.

• Provide administrative support to the Finance &…