Administrative Specialist

Administrative Specialist

Join a leading fleet management organization where you'll play an important role in keeping vehicles compliant, registered, and legally on the road.

As an Administrative Specialist, you'll work in a fast-paced, collaborative environment supporting vehicle registration, titling, and compliance activities for commercial fleets across the country. This is an excellent opportunity for someone who enjoys problem-solving, customer interaction, and working with a supportive team that offers strong advancement opportunities.

• Process vehicle registration renewals accurately and efficiently across multiple jurisdictions.
• Ensure vehicles remain legally registered and compliant with state and local requirements.
• Research and resolve registration, licensing, title, and tax-related issues.
• Communicate with drivers, government agencies, and vendors to obtain required documentation and resolve outstanding items.
• Verify registration fees and reconcile billing discrepancies.
• Partner with internal teams to prevent delays and ensure exceptional service.

• Prepare and process vehicle title, registration, tax, and ownership documents.
• Review paperwork for accuracy and compliance with state and county regulations.
• Investigate and resolve document rejections or missing information.
• Order and track replacement documentation through manufacturer systems.
• Utilize internal databases and technology tools to manage workflows and maintain detailed records.

• Strong organizational skills and exceptional attention to detail.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Excellent communication and customer service skills.
• Strong problem-solving abilities and a proactive mindset.
• Comfortable using Microsoft Office, databases, and web-based systems.
• Team-oriented professional who asks questions, learns quickly, and enjoys collaborating with others.
• Self-motivated with the ability to work independently when needed.

• High School Diploma or GED required.
• 2+ years of administrative, office support, customer service, or operations experience.
• Experience with Salesforce or similar case management systems is preferred.
• Basic math and analytical skills.
• Experience working in a detail-focused or transactional environment is a plus.

Direct hire opportunity with a stable, growing organization

Significant opportunities for career advancement within Compliance and other departments

Comprehensive training and ongoing development

Supportive, family-oriented culture that values teamwork and collaboration

Competitive benefits package including:

Modern Schaumburg office with excellent amenities and easy highway access

This role is ideal for someone who enjoys staying organized, working through challenges, and contributing to a collaborative team environment. If you're dependable, detail-oriented, and looking for a long-term career path with growth opportunities, we'd love to connect with you.