Mailroom Coordinator

Mailroom Coordinator

We are seeking a Mailroom Coordinator to support daily office and site operations by managing incoming and outgoing mail, packages, and deliveries. This role ensures materials, documents, and shipments are received, tracked, and delivered accurately and on time.

13 years of experience in mailroom, logistics, warehouse, or office support

Comfortable handling multiple tasks and changing priorities

Strong organizational and communication skills

Experience with shipping vendors (Fed Ex, UPS, etc.) preferred

Ability to lift packages and move materials as needed

Hours:

Monday through Friday- 8am to 5pm, fully onsite

1. Mail & Package Handling

• Receive, sort, and distribute incoming mail and packages
• Prepare and send outgoing shipments (mail, packages, courier)
• Coordinate urgent deliveries and pickups

2. Vendor & Delivery Coordination

• Communicate with delivery vendors (Fed Ex, UPS, local couriers)
• Track shipments and resolve delivery issues
• Arrange pickups or coordinate delivery schedules as needed

3. Inventory & Supply Support

• Monitor office and site supply levels (tools, materials, consumables)
• Assist with ordering and restocking supplies
• Help ensure items are available when needed

4. Tracking & Documentation

• Maintain logs of incoming/outgoing packages
• Track deliveries and confirm accuracy of shipments
• Keep records of receipts and shipping documentation

5. Site & Team Support

• Work with office staff and field teams to coordinate deliveries
• Support urgent requests and same-day needs
• Communicate effectively to prioritize tasks

Job Type & Location

This is a Permanent position based out of Schaumburg, IL.

Pay and Benefits

The pay range for this position is $20.00 - $21.50/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Final date to receive applications

This position is anticipated to close on Nov 6, 2026.

Workplace Type

This is a fully onsite position in Schaumburg, IL.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you…