Executive Secretary - Keyboarding - Ump

Executive Secretary I
- Keyboarding
- Ump

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome.

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application. Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center ability

ResCen or call  for further information and to request or discuss an accommodation.

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant's wage or salary history. Employment decisions are not made based on an applicant's wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.

Position Overview The Illinois Department of Transportation is seeking to hire an Executive Secretary I to provide executive-level administrative support to the Bureau Chief of Programming. This position coordinates a wide range of administrative, correspondence, and office support functions to ensure the efficient operation of the Bureau and the timely completion of departmental initiatives. Essential Functions Under direction, performs secretarial duties including keyboarding routine and non-routine priority correspondence, memoranda, reports, and other material from handwritten hard copy.

Consults and advises the bureau on departmental methods, procedures, and interpretations of departmental policies and programs. Performs a variety of complex clerical and technical support functions for the bureau staff. Arranges travel and hotel reservations for the bureau chief and bureau staff for seminars and meetings. Serves as the receptionist for the bureau, receives visitors and directs them appropriately. Prepares replies to Webmail inquiries and/or forwards to appropriate sections for a response and ensures that due dates are met.

Performs other duties as required or assigned, which are reasonably within the scope of duties enumerated above. Minimum Qualifications Requires knowledge, skill and mental development equivalent to completion of two (2) years of secretarial or business college and one (1) year of secretarial experience or completion of high school and three (3) years of secretarial experience. Requires ability to keyboard accurately at 55 wpm.

Qualifying state employees in the employee Upward Mobility Program may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this classification. Preferred Qualifications Prefers working knowledge of agency programs, rules, and regulations. Prefers thorough knowledge of the principles of office management. Prefers thorough knowledge of composition, grammar, spelling, and punctuation.

Prefers ability to establish and develop written instructions and…