Administrative Specialist

Job Title:

Administrative Specialist

Location:

Schaumburg, IL (On-Site)

Duration: 6 Month Contract (potential to extend)

Pay: $20-$21.50/hour

Schedule:

Monday - Friday | 8a
-5p

Are you highly organized, detail-oriented, and passionate about helping customers? Looking for a stable company with long-term career growth opportunities? Join a leading fleet management organization where you'll play an important role in keeping vehicles compliant, registered, and legally on the road.

As a Administrative Specialist , you'll work in a fast-paced, collaborative environment supporting vehicle registration, titling, and compliance activities for commercial fleets across the country. This is an excellent opportunity for someone who enjoys problem-solving, customer interaction, and working with a supportive team that offers strong advancement opportunities.

• Process vehicle registration renewals accurately and efficiently across multiple jurisdictions.

• Ensure vehicles remain legally registered and compliant with state and local requirements.

• Research and resolve registration, licensing, title, and tax-related issues.

• Communicate with drivers, government agencies, and vendors to obtain required documentation and resolve outstanding items.

• Verify registration fees and reconcile billing discrepancies.

• Partner with internal teams to prevent delays and ensure exceptional service.

• Prepare and process vehicle title, registration, tax, and ownership documents.

• Review paperwork for accuracy and compliance with state and county regulations.

• Investigate and resolve document rejections or missing information.

• Order and track replacement documentation through manufacturer systems.

• Utilize internal databases and technology tools to manage workflows and maintain detailed records.

• Strong organizational skills and exceptional attention to detail.

• Ability to multitask and prioritize effectively in a fast-paced environment.

• Excellent communication and customer service skills.

• Strong problem-solving abilities and a proactive mindset.

• Comfortable using Microsoft Office, databases, and web-based systems.

• Team-oriented professional who asks questions, learns quickly, and enjoys collaborating with others.

• Self-motivated with the ability to work independently when needed.

• High School Diploma or GED required.

• 2+ years of administrative, office support, customer service, or operations experience.

• Experience with Salesforce or similar case management systems is preferred.

• Basic math and analytical skills.

• Experience working in a detail-focused or transactional environment is a plus.

Direct hire opportunity with a stable, growing organization

Significant opportunities for career advancement within Compliance and other departments

Comprehensive training and ongoing development

Supportive, family-oriented culture that values teamwork and collaboration

Competitive benefits package including:

Modern Schaumburg office with excellent amenities and easy highway access

This role is ideal for someone who enjoys staying organized, working through challenges, and contributing to a collaborative team environment. If you're dependable, detail-oriented, and looking for a long-term career path with growth opportunities, we'd love to connect with you.

This is a Contract position based out of Schaumburg, IL.

The pay range for this position is $20.00 - $21.50/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location,…