Corp Event - Executive Producer

The Executive Producer serves as a key contributor in all aspects of event strategy, design and production, including live, virtual and hybrid events. The ideal Executive Producer is highly organized with extensive event strategy experience who knows how to bring to life a creative vision. This position requires skilled negotiation and strong business and marketing skills to manage long‑term client and project needs.

Supporting a Fortune 500 client base, the EP will work closely with production counterparts (in‑house and freelance), internal sales professionals, program managers, end clients and suppliers, as well as join forces with the company’s Creative and IT departments to execute against evolving marketplace demands. This role requires the ability to calmly adjust on the fly and proactively work to lead, guide and consult clients and their experiences in production forward and trending directions – executing the client’s story.

• Working closely with the event operations team, functions as lead production contact for the client team during the live, virtual and/or hybrid meeting design and execution process.
• Establishes an excellent working relationship with clients and continuously strives to improve the level of overall service the company is providing.
• Understands the client’s business and brand to effectively shape event messaging, agenda, and content.
• Consult client during pre‑sale phase on production solution options, recommendations, and pricing in partnership with business development and design teams.
• Working closely with the operations team, helps to manage client expectations on budget, timelines, project progress, etc.
• Develops budget, working with creative, production and technical teams to adequately scope for the project.
• Provides weekly updates on hours/budget within each project to others in the team.

• Through consultation with clients, translates the creative vision of the event into logistic and production needs, ensuring ideas and concepts will make the event stand out; ensures that all work from creative concept to logistics and technical production, delivers against agreed objectives and exceeds our clients’ expectations while seeking further opportunities to grow the business. Maximizes and monitors opportunities for increasing value adds, savings, and cost efficiencies.
• Work closely with the Business Development and Operations team members assists in the development of the SOW and budget parameters for projects leveraging outside suppliers.
• Drives the content development process.
• Assists the program manager in coordinating logistics and production of event, including but not limited to budgets, venue scouting, production vendor procurement, content production, schedule planning, creation of set displays, platform branding, link creation (for virtual meetings) and more – always maintaining frequent and thorough communication. Brings with them deep relationships with supplier partners.
• Leads an in‑house project based team alongside assigned Producer (as needed).
• Leads the collection of assets and media files for show (scripts, graphics per speaker, etc.)
• Works closely with VP on strategic Initiatives and to negotiate and review supplier contracts and addendums for accuracy.
• Schedules and leads pre‑production meetings with team beyond the project kickoff on a regular basis; establishes and communicates timelines and expectations with internal team in line with client expectations. Communicates and shares project timeline calendars with the client for review/approval.
• Assists the program manager with managing budgets and provides financial and production reports of expenditures post‑event.
• Coordinates the production and handoff of final deliverables, including notes, final files, recordings, etc.
• Confidently liaises with presenters of all levels including senior executives, both from within the client organization and internally, to shape presentations and provide coaching.
• Reviews, edits, and approves preliminary and final treatments, outlines, scripts, production schedules, budgets, selects, graphics, music, rough cuts, fine cuts, final…