Corporate Event Producer

Join to apply for the Corp Event - Producer role at Direct Travel

POSITION IS REMOTE/HYBRID/IN-OFFICE

The Producer serves as a key contributor in all aspects of event strategy, design, and production for live, virtual and hybrid events. The ideal Producer is highly organized with extensive event strategy experience and knows how to bring to life a creative vision all while putting the client at ease by showing them we understand how to bring their story to life.

This position requires an elevated skillset including negotiation expertise and strong business and marketing skills to manage long‑term client and project needs. Supporting a Fortune 500 client base, the Producer will work closely with production counterparts (in‑house and freelance), internal sales professionals, program managers, end clients, and suppliers, to execute the client’s vision. This role requires the ability to calmly adjust on the fly and proactively work to lead, guide, and consult clients and their experiences in production forward and trending directions – executing the client’s story flawlessly.

• Works closely with the pre‑sale and event operations teams; functions as primary production contact for the client team during the live, virtual and/or hybrid meeting design and execution process.
• Establishes an excellent working relationship with clients and continuously strives to improve the level of overall service the company is providing.
• Participates in client meetings and conference calls to establish the importance of storytelling and influence stakeholders into engaging in production forward solutions.
• Understands the client’s audience to effectively shape event messaging, agenda, and content.
• Consults client during pre‑sale phase on production solution options, recommendations, and pricing in partnership with business development and design teams.
• Collaborates with the operations team to manage client expectations on budget, timelines, project progress, etc.
• Provides weekly updates on hours/budget within each project to others in the team.

• Works with clients to translate their message through the most effective and unique production mediums.
• Establishes a trust level with clients in order to build long‑lasting relationships, leading to new opportunities to grow the business organically.
• Works closely with the Business Development and Operations team members; assists in the development of the SOW (Scope of Work) and budget parameters for projects leveraging outside suppliers. Maximizes and monitors opportunities for increasing value adds, savings, revenue growth, and cost efficiencies.
• Works closely with Director of Supplier Relationship Management to negotiate and review supplier contracts and addendums for accuracy.
• Drives the content development process including creating or re‑designing agendas and translating them into show flows while guiding clients on engagement best practices throughout the pre‑show process.
• Assists the program manager in coordinating logistics and overall production of events, including but not limited to site visits, production vendor procurement, content coordination and asset management, schedule planning, coordination of scenic, platform branding, and more – always maintaining frequent and thorough communication with both clients and team members.
• Supports the program manager with managing budgets and provides financial and production reports of expenditures post‑event.
• Schedules and leads regular pre‑production meetings with the team beyond the project kickoff; establishes and communicates timelines and expectations with internal team in line with client expectations. Communicates and shares project timeline calendars with the client for review/approval.
• Fields questions and offers guidance to team members to assist with creative problem solving.
• Coordinates the production and handoff of final deliverables, including notes, production documents, content files, program recordings, etc.
• Leads production teams through the live, virtual or hybrid event execution process. Oversees execution of production logistics onsite: responsible for AV oversight, call…