Legal Secretaries

Legal Secretaries

Provides administrative and legal support to the Administrative Hearings Unit by reviewing and editing legal documents, maintaining accurate records, and coordinating communications and scheduling. Serves as a liaison across agency units while supporting judges, the Unit Director, and administrative staff in daily operations.

Key Responsibilities:

• Read, review, and edit legal documents as directed.
• Review revisions with Administrative Law Judges as needed;
• Review Exhibit Lists for accuracy and ensure the actual exhibits are stored as required.
• Prepare, review, and edit content for a variety of communications, including reports, proposals, emails, and websites.
• Maintain electronic records related to legal proceedings, including by ensuring accurate entries of information in a timely manner.
• Act as a liaison to other units within the Agency and ensure the Unit is informed about contacts with other units within the Agency.
• Check emails regularly and take necessary steps to address inquiries, requests for adjournments, attorney representation letters, etc.
• Update calendars, file correspondence, emails, etc.
• Answer telephone and general email account as needed.
• Receive incoming mail and send outgoing mail from the office or from the post office as necessary.
• Assist the Director of the Administrative Hearings Unit as directed.
• Assist the Administrative Specialist 1 as requested.

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