Assistant Office Manager Job in Schenectady, NY

Assistant Office Manager

Robert Half is partnering with a well-established local organization to hire an Assistant Office Manager for an immediate opportunity. This full-time, temporary position will provide coverage during a maternity leave and is ideal for someone who enjoys wearing multiple hats in a busy office environment.

The ideal candidate will be comfortable balancing front desk responsibilities, administrative support, and light accounting duties while helping keep day-to-day operations running smoothly. We're looking for someone who is adaptable, organized, team-oriented, and willing to jump in wherever needed.

• Serve as the first point of contact for visitors and incoming calls, creating a professional and welcoming office environment
• Prepare invoices and assist with routine administrative tasks
• Maintain accurate office records and organize physical and digital filing systems
• Support accounts receivable activities, including tracking payments and related documentation
• Provide general office and clerical support as business needs shift throughout the day
• Learn and utilize the company's Traverse ERP system
• Assist with special projects and operational tasks as assigned
• Cross-train with team members to ensure consistent office coverage

• Prior office administration, office management, or administrative support experience
• Strong customer service and communication skills
• Excellent organizational skills and attention to detail
• Ability to prioritize tasks and adapt to changing needs
• Experience with invoicing, accounts receivable, or basic accounting support preferred
• Proficiency with Microsoft Office, including Outlook, Word, and Excel
• ERP experience is a plus;
  Traverse experience is highly desirable

• Diverse role with a mix of administrative, customer service, and accounting responsibilities
• Collaborative and supportive office environment
• Opportunity to gain exposure to multiple areas of business operations
• Great fit for someone who enjoys being the go-to person in the office