Project Administrator

Construction Project Administrator — Job Description Position Summary

The Construction Project Administrator provides administrative and operational support to project managers, superintendents and subcontractors throughout the construction project lifecycle.

• Support Project Managers and Superintendents with day-to-day project administration.
• Maintain project files within Procore Project Management Software.
• Coordinating with different municipalities for Building Permits and scheduling of inspections.
• Backup to our Front Desk Administrator for general front desk duties to include answering phones and processing Work Orders to Subcontractors via Docusign.
• Follow up with subcontractors on submittals, change orders, purchase orders, and other project correspondence.
• Distribute Three Week Look schedules to subcontractors.
• Coordinate communication between the office, field personnel, subcontractors, vendors, and clients.
• Assist with closeout activities, including warranties, as-built documentation, operation and maintenance manuals, and final project records.
• Perform other administrative duties as needed to support successful project completion.

• 2–3 years of construction and/or project administration.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to manage multiple priorities at one time.
• Proficiency with Microsoft Office, particularly Excel, Word, Outlook, and Teams.
• Experience with construction management software such as Procore or similar platforms is a plus.
• Ability to read and understand basic construction documents and terminology.
• Ability to work effectively with project teams, subcontractors, vendors, and clients.
• Maintain confidentiality when handling sensitive project and financial information.