Parish Administrator​/Office Manager

Position summary

The Parish Administrator, who operates as the office manager, plays a central role in the life of the church by coordinating communications, maintaining records, and providing administrative leadership and support to staff, ministry teams, and congregants. This individual serves as a welcoming first point of contact and ensures the smooth and efficient operation of the church office.

• Provide administrative support to staff and lay leadership
• Provide front desk support by welcoming visitors, answering inquiries, and managing phone and email communications with professionalism and warmth
• Produce printed communications, such as weekly bulletins, special event bulletins and annual report
• Organize and maintain digital files, membership records, parish statistics, and mailing lists using Microsoft Office Suite and Share Point
• Maintain and update the church directory and database
• Serve as the point of contact for prayer requests and maintain prayer list
• Maintain and manage the church’s master online calendar
• Coordinate building use inquiries and communicate event needs to the Facilities Manager
• Oversee maintenance and repair of office equipment; monitor inventory of office and worship supplies
• Schedule and train volunteers to provide office coverage as needed

• Prior experience in office administration, preferably in a church or community-based/non-profit setting
• Strong organizational and time management skills, with the ability to manage multiple priorities effectively
• Excellent written and verbal communication skills, with professional and courteous phone etiquette
• Proficiency in Microsoft Office Suite, Canva, and management of office equipment
• Demonstrated ability to handle confidential information with discretion, integrity, and sound judgment while maintaining a professional and positive demeanor
• A proactive mindset with a willingness to learn, grow, and problem solve