Accounting Specialist

Accounting Specialist

Location:

Scott, LA. Make Every Penny Count (Literally). Become our next Accounting Specialist in Scott and help manage invoices, receipts, and payment tracking. If balancing worksheets, clearing queues, and staying ahead of the numbers feels good, this role is built for you.

• Maintain accurate records and enter and verify numbers across multiple systems.
• Reconcile vendor statements and resolve invoice discrepancies.
• Support month‑end close activities and identify accrual items as needed.
• Prepare and submit customer invoices in accordance with contract terms, customer requirements, and company procedures.
• Review supporting documentation including purchase orders, field tickets, rates, and job details prior to invoicing.
• Track invoices from creation through collection and follow up on outstanding balances.
• Assist with billing corrections, credit/rebill requests, account research, and customer inquiries.
• Maintain organized records of invoices, backup documentation, and customer communications.
• Manage full‑cycle Accounts Payable processing, including invoice coding, approvals, entry, and payment preparation.
• Assist with fleet administration tasks including vehicle records, registrations, fuel cards, maintenance tracking, and insurance documentation.
• Answer incoming calls, order office supplies, and provide administrative support to accounting and operations teams.
• Coordinate with project managers, operations staff, vendors, and customers to resolve documentation and billing issues.

• Previous experience in accounting, billing, accounts payable, accounts receivable, or administrative accounting support.
• Strong attention to detail and accuracy with financial documentation.
• Ability to review invoices, contracts, tickets, and supporting documentation for completeness and accuracy.
• Strong organizational, follow‑up, and time‑management skills.
• Excellent communication skills for interacting with customers, vendors, project managers, and internal teams.
• Proficiency with Microsoft Excel, Outlook, and accounting/ERP systems.
• Ability to manage multiple priorities and meet deadlines in a fast‑paced environment.
• Ability to maintain confidentiality and handle sensitive financial information appropriately.
• Experience with project‑based billing, job costing, or customer‑specific invoicing preferred.
• Experience with Sage Intacct, FieldFX, or similar systems is a plus.

• Competitive wages.
• Full benefits package including medical, dental, vision, and life insurance.
• 401(k) option for retirement savings.
• Member perks and discounts on everyday purchases.
• Career building opportunities with experience and potential growth into senior accounting roles.

Staffmark is an equal‑opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E‑Verify employer.