Operations Administrator

Operations Administrator About Us

At 1440 Multiversity, we are more than a workplace – we are a learning destination where energy, discovery, and creativity flourish. Everything we do is grounded in our vision:
Creating hope for living well.

Our work comes to life through five learning pillars:
Live Well, Lead Well, Love Well, Work Well, and Wonder Well. These principles guide how we care for our guests, support one another, and create meaningful experiences every day.

Great operations don't happen by accident.

Behind every exceptional guest experience is a team of people who create structure, solve problems, and keep countless moving pieces aligned. This role sits at the center of that work.

If you're someone who enjoys bringing order to complexity, building systems that help teams succeed, and ensuring important details never fall through the cracks, you'll find meaningful opportunities to make an impact here.

When you join 1440, you'll be part of a collaborative team that:

• Values initiative, ownership, and follow-through
• Encourages process improvement and continuous learning
• Invests in professional growth and cross-functional development
• Believes strong systems create better experiences for both guests and employees
• Supports a culture built on hospitality, accountability, and teamwork

The Operations Administrator is a key member of the Operations, Facilities, and Housekeeping teams, providing administrative, organizational, and project support that helps departments operate efficiently and effectively.

This role serves as a trusted partner to the Director of Operations and Director of Facilities & Safety by coordinating purchasing activities, vendor relationships, work order systems, reporting, operational documentation, scheduling, and departmental projects.

Success in this role requires exceptional organization, strong communication skills, attention to detail, and the ability to manage multiple priorities simultaneously. The ideal candidate enjoys creating structure, improving processes, and ensuring operational teams have the information and resources they need to succeed.

• Provide direct administrative and operational support to Operations, Facilities, and Housekeeping leadership
• Manage calendars, meetings, recurring workflows, departmental schedules, and operational priorities
• Prepare meeting agendas, presentations, communications, and supporting materials
• Capture meeting notes, track action items, and ensure timely follow-through on key initiatives
• Help maintain visibility and accountability across multiple operational projects and priorities

• Coordinate purchasing activities for equipment, supplies, uniforms, and operational materials
• Track orders, deliveries, invoices, contracts, and vendor documentation
• Support invoice processing, expense tracking, and operational reporting
• Serve as a primary point of contact for vendors and contractors, coordinating scheduling, communication, and site access
• Assist leadership with competitive bid processes, vendor evaluations, and contract administration

• Support administration of work order systems, including tracking, prioritization, reporting, and completion follow-up
• Maintain preventative maintenance schedules, inspection records, certifications, and compliance documentation
• Organize and maintain standard operating procedures, operational documentation, and departmental records
• Support inventory management systems, operational databases, and shared departmental tracking tools

• Help streamline workflows and improve organizational efficiency across operational departments
• Conduct research and gather information to support operational improvements and purchasing decisions
• Maintain organized filing systems and ensure information remains current, accurate, and accessible
• Support operational projects and campus initiatives from planning through completion

• Coordinate onboarding logistics, including uniforms, supplies, workspace readiness, and departmental setup
• Assist leadership with operational documentation and confidential employee records
• Support communication and coordination across multiple operational teams

• You are exceptionally organized and naturally detail-oriented
• You enjoy creating systems, processes, and structure that help teams work more effectively
• You can manage multiple priorities without losing sight of important details
• You take initiative and proactively solve problems before they become obstacles
• You communicate professionally and build strong working relationships across departments
• You maintain confidentiality and exercise sound judgment when handling sensitive information
• You enjoy supporting others and take pride in helping teams succeed behind the scenes

• Minimum three years of experience in an…