Professional Learning Events Assistant - Part-Time

* This position will be a Part-time 20-25 hours a week 11 month position from August to June

Job Title: Professional Learning Events Assistant

Department: Professional Learning

Education Level and Certification: High school diploma or GED. Preferred college-level coursework and previous clerical/administrative experience.

Reports To: Professional Learning Director

Terms of Employment: Schedule 3 / 20-25 hours per week / Classified

Performance Responsibilities and Job Tasks

The Events Assistant supports the Professional Learning team by coordinating student events, managing communications and marketing efforts, assisting with contracts and scheduling, and providing project and grant management support. This position helps ensure the successful planning and implementation of events, programs, and initiatives by maintaining timelines, tracking deliverables, coordinating logistics, managing registration processes, and supporting communication with schools, presenters, and partners.

The coordinator serves as a key organizational resource, helping the department operate efficiently while advancing the mission of serving, supporting, and empowering schools across the ESU 13 region.

Essential Functions

Complies with the Standards for ESU #13 Employee Performance & Code of Ethics and executes district policies and procedures appropriately.

Model positive regard for programs in the community.

Basic proficiency in creating and designing promotional materials, including flyers and digital content, using tools such as Canva, social media platforms, and Google Workspace applications.

Maintain standards of confidentiality regarding program, staff, children and families.

Perform other tasks or duties as assigned by the ESU 13 Administrator, Director or other supervisors.

Complies with the ESU 13 Code of Ethics.

Events & Project Responsibilities

Coordinate logistics for student events, workshops, conferences, and other Professional Learning initiatives.

Manage registrations, participant communication, sign-up forms, attendance records, and event materials.

Assist with project-related scheduling activities for Professional Learning staff.

Monitor project and grant timelines, helping ensure deadlines, deliverables, and reporting requirements are met.

Maintain accurate records, documentation, and organizational systems related to projects, grants, contracts, and events.

Assist with contracting processes, including communication with presenters, consultants, vendors, and partner organizations.

Support planning and implementation of the Mid-Winter Conference and other large-scale regional events.

Develop and distribute promotional materials, newsletters, email communications, and event announcements.

Maintain communication calendars and support outreach efforts to schools, districts, and educational partners.

Coordinate event-related logistics including facilities, supplies, catering, technology needs, and participant support.

Collaborate with team members to provide organizational and administrative support that advances departmental goals and priorities.

Demonstrate exceptional customer service, professionalism, and attention to detail while serving schools, staff, presenters, and stakeholders.

Working Conditions

Inside heated and air conditioned facility

Outside for activities with students and student supervision.

At-Will Position:

This position is an "at-will" position and may be terminated, with or without cause, at any time in the sole discretion of the ESU 13 Administrator or ESU 13 Administrator's designee.

Essential Functions: The essential functions of the Events Assistant position include: (1) regular, dependable attendance on the job; (2) the ability to perform the identified tasks and to possess and utilize the identified knowledge, skills, and abilities and to perform the identified work activities; and (3) the ability to perform the following identified physical requirements:

It is the policy of ESU 13 to not discriminate on the basis of sex, disability, race, color, religion, veteran status, national or ethnic origin, age, marital status, pregnancy, childbirth or related medical condition, or other protected status in its educational programs, admission policies, employment policies or other administered programs. Persons requiring accommodations to apply and/or be considered for positions are asked to make their request to the ESU 13 Administrator.