Accounts Payable Coordinator

Job Title: Accounts Payable Coordinator

Contract Duration: 3 months, can extend, can be contracted to hire depending on business needs

Location: Scottsdale, AZ

Work Arrangement: Hybrid (1-2 days a week)

Pay Rate: $20-25 per hour

The Accounting Team consists of Senior Office Coordinator (on leave), Sr. Accounting Coordinator, Accounting Manager, Accountant, Senior Accountant, and Assistant controller reporting to CFO. The primary responsibility of the accounting team is to maintain accurate and timely financials. Accounts Payables Coordinator overall scope of work.

• Process vendor invoices accurately and timely, ensuring proper approvals and coding
• Maintain vendor records, including set up, changes and compliance documentation (W9, ACH)
• Prepare and execute payment runs (ACH, wire, check)
• Reconcile AP subledger to general ledger to support month end close
• Resolve invoice discrepancies and respond to vendor and internal inquiries
• Assist with expense report processing and employee reimbursements
• Support process improvements to increase accuracy and efficiency of AP
• Assist with AP general ledger transition
• Assist with minimal office duties as needed (sorting mail and sending checks to lockbox)

• Daily:
  Manually process vendor invoices, respond to any internal and external inquiries from the AP inbox, maintain vendor records, resolve expense issues in Concur
• Weekly:
  Process ACH, wires, and checks (checks require one day in office). Sorting office mail and providing to correct department.
• Monthly:
  Assist with month end reporting, outstanding checks reconciliation and AP cash reconciliation, send out reminders related to unsubmitted Concur expenses, unapproved invoices and any expense related items.

• High School Diploma or GED, and minimum three years of accounts payable experience
• Strong knowledge of accounting processes (accounts payable and general ledger)
• Proficiency in Microsoft Office suite, particularly moderate to high proficiency within Excel (including the use of VLOOKUP and Pivot Tables)
• Strong work ethic with excellent written and verbal communication skills.
• Proven ability to provide customer service and collaborate effectively with cross-functional teams, including Sales, Client Service Managers, Account Managers, and the Implementation Team—especially in high-sensitivity client environments.
• Polished and professional communication; both written and verbal

• Associate’s degree or having taken Business/Accounting courses at the college level
• Experience working Net Suite and Concur is a plus
• Analysis (AP aging and investigating unusual transactions/discrepancies)