Student Activity & Financial Operations Specialist

Student Activity & Financial Operations Specialist

Cave Creek Unified School District 93 Finance & Operations – Scottsdale, Arizona

Job : 5844325

Final date to receive applications: Posted until filled

Posted: Jul 21, 2026 6:00 AM (UTC)

Starting Date: To Be Determined

The Student Activity and Financial Operations Specialist is responsible for managing and processing financial transactions related to accounts payable for student activity, auxiliary operations, and tax credit accounts.

This includes reviewing and verifying invoices for accuracy, ensuring proper documentation and authorization, matching invoices with purchase orders and receiving reports, processing payments via checks and electronic transfers, reconciling vendor statements, resolving discrepancies, and preparing financial reports, including month‑end and year‑end closings. The specialist prepares voucher supplements for Governing Board action, collaborates with district departments to ensure proper expense coding and approval, maintains vendor relationships, and supports other finance‑related tasks and special projects.

• Maintains a complete and systematic set of records for all day‑to‑day accounts payable operations for Student Activity, Auxiliary Operations, and Tax Credits.
• Provides ongoing training and acts as a liaison between the Finance department and school club sponsors and coaches to ensure district‑wide compliance with established procedures, audit requirements, use of the district finance system, and the Uniform System of Financial Records (USFR).
• Reviews Student Activity, Auxiliary Operations, and Tax Credits, including reviewing PARs, verifying correct funding source, available funds, and appropriate coding.
• Receives and secures deposits, maintains a sign‑in log, reconciles site reports, ticket logs, and fundraising reconciliations.
• Audits late deposits, pre‑EOP voids, adjusted receipts, zero‑dollar receipts, and multi‑date EOP reports.
• Enters disbursements, runs checks, and prepares monthly reconciliation reports.
• Processes NSF or returned checks, contacts check writers for resolution, and files for payment follow‑up.
• Processes cash box requests and maintains year‑end reconciliation records.
• Assists staff with new vendor registration requests.
• Reviews requisitions for proper coding, procurement compliance, approvals, and funding.
• Verifies and approves staff reimbursements for travel and miscellaneous supplies.
• Processes and reconciles team travel expenses.
• Reviews student field trip packets and sets up corresponding fees in the receipting system.
• Coordinates purchase orders for field trip expenses.
• Maintains game official records and reconciles monthly to Ref Pay.
• Validates invoices, requisitions, purchase orders, and packing slips before processing payments.
• Enters invoice payments, verifies totals and taxes.
• Prepares vouchers, warrants, and supplemental reports.
• Distributes warrants to vendors via mail and electronic systems.
• Revises purchase orders and logs them for monthly approval.
• Acts as a liaison between departments, schools, and vendors to resolve billing issues.
• Provides annual Tax Credit reports on site receipts and expenditures.

Manages the InTouch Receipting system, including providing ongoing training to sites, entering updates, setting up new accounts, field trip fees, and price changes, updating the website for system changes, exporting and importing InTouch Receipting files daily, reviewing website receipts, troubleshooting system issues with vendors and IT, setting semester course fees in the InTouch Schedule Interface, assisting with Falcon Prep & Stinger back‑to‑school events, processing EFT payments and researching discrepancies in the Commerce bank account, and managing data, reports, and reconciliation of Capital Assets.

• Review and verify invoices for accuracy, appropriate documentation, and proper authorization.
• Match invoices with purchase orders and receiving reports to ensure consistency.
• Enter invoices into the accounting system and prepare payment batches for approval.
• Process payments via checks, electronic transfers,…