Senior Accounts Payable Specialist

Senior Accounts Payable Specialist

Square One Concepts, a leading restaurant group known for its innovative concepts and exceptional culinary experiences, is seeking an enthusiastic and talented individual to join our team. With multiple locations across various cities, we offer a dynamic and fast-paced work environment where creativity and passion for food are valued. Square One Concepts manages Bourbon & Bones Chophouse & Bar, Cold Beers & Cheeseburgers, The Original Arcadia Tavern, Pacific Beach Shore Club, Nook Kitchen, Grouchy Grizzly, and Wasted Grain.

The Senior Accounts Payable Specialist will be responsible for receiving, reviewing, and entering AP invoices; working with vendors to ensure timely invoice receipt; reconciling statements; and performing other related tasks. This role plays a critical part in ensuring the smooth operation of the company's financial activities and maintaining strong relationships with vendors and suppliers.

Ownership of the AP payments process, including but not limited to: processing weekly payments, uploading information into banking for positive pay, and vendor communication regarding payment status.

Audit AP invoices and AP vendors for accuracy and complete documentation.

Resolve missing invoices/issues for EDI, Fintech, Amex, recurring, and special handling.

Reconcile AP statements and request missing invoices for all vendor groups.

Ensure AP aging's are up-to-date and accurate.

Complete credit and vendor applications, provide W-9 and "customer" information for A/R, Landlords, etc.

Complete tracking documents for special handling such as licenses/permits, recurring invoices, music rights, etc.

Subject matter expert for vendor setup, process to track entry method and payment type, etc.

Collaborate with cross-functional teams to obtain necessary approvals and documentation for payment processing.

Daily/weekly/monthly deadlines as required by the role.

Support the Finance team with ad-hoc projects and assignments as needed.

Performs other related duties as assigned.

Proven experience and aptitude in high volume AP roles (2-3 years minimum).

Exceptional attention to detail and accuracy.

Excellent organizational and time management skills.

Strong analytical and problem-solving abilities.

Experience in multi-unit businesses and industries (restaurant experience a huge plus).

Novice to intermediate proficiency utilizing accounting software and MS Excel.

Effective written and verbal communication skills.

Ability to work independently and collaboratively in a fast-paced environment.

Willing to meet deadlines and stay on schedule that sometimes extend beyond the typical 40 hours/week work schedule.

Paylocity (HR, payroll, and employee Information)

Ottimate/Plate IQ (invoicing & payments)

Margin Edge/Cogswell (inventory management system)

Restaurant 365/Sage Intacct (finance ERP system)

Microsoft 365

Dropbox/One Drive

Bachelor's degree in accounting, finance, or a related field is preferred and/or 2-3 years of direct experience in the role or related roles.

Prolonged periods sitting at a desk and working on a computer.

Prolonged periods of standing and working.

Must be able to lift at least 15 pounds.

PTO

Dining discounts – 50% off your meal at any Cold Beers & Cheeseburgers and 25% off your meal at any Bourbon & Bones

Corporate shoe program through Shoes for Crews and Skechers

Competitive pay

Flexible scheduling (3 days in office, 2 days remote after training period)

Medical, dental, and health benefits

Weekly pay

401(k)