Payroll Specialist

• Communicate and work with assigned clients and train them on payroll processes and procedures to ensure ongoing compliance
• Collect and enter approved pay information each pay period and review payroll reports for accuracy before submission
• Assist clients with final-check and other payroll-related calculations
• Prepare and submit retirement reporting and payments, including 403(b)/401(k) and potentially STRS/PERS plans
• Assist Staff Accountants with reconciliation of payroll-related liability accounts before month-end close
• Create, update, and distribute payroll calendars and due-date reminders
• Review client paperwork and enter new hires and employee changes into payroll systems
• Research STRS membership type for client new hires
• File payroll documents on the internal server
• Run post-payroll backup reports and ad hoc client reports
• Gather audit backup documentation and prepare payroll audit work papers
• Create and maintain standard operating procedures for process improvement and efficiency
• Complete other assigned duties or projects

• High school diploma required
• Experience with third-party payroll databases, including ADP, Paycor, Paycom, Paychex, and UKG Ready Now
• Knowledge of financial and accounting record-keeping methods and practices
• Intermediate knowledge of payroll and wage-and-hour laws
• Intermediate/Advanced Microsoft Office skills, including Word, Excel, Outlook, XLOOKUPs, pivot tables, and formulas
• Proper and effective English grammar and oral and written communication skills
• Strong attention to detail and ability to manage multi-state payroll processing
• Ability to adapt quickly to change
• Ability to learn payroll processing rules, regulations, and technical procedures for nonprofit organizations and charter schools
• Ability to understand and carry out directions independently
• Ability to perform arithmetic calculations accurately and rapidly
• Ability to identify and correct errors in mathematical computations
• Three years of payroll processing experience preferred for external applicants
• Experience processing quarterly payroll tax returns preferred for external applicants
• Payroll-related coursework and/or certification is a plus
• HR experience is a plus
• Experience in the charter school, nonprofit, or education sector is a plus

Demonstrates expertise in payroll processing, compliance with payroll laws, and proficiency in third-party payroll databases. Strong attention to detail and effective communication skills are essential for managing multi-state payroll and client interactions.

• Payroll Processing Experience
• Third-Party Payroll Databases
• Microsoft Office Skills
• Attention To Detail
• Payroll Tax Returns

• Payroll Processing
• Financial Record-Keeping
• Payroll Laws
• Arithmetic Calculations
• XLOOKUP
• Pivot Tables
• Formulas

• Effective Communication
• Adaptability
• Attention To Detail

• Payroll-Related Coursework
• Payroll Certification

• Nonprofit Organizations
• Charter Schools
• Education Sector

• ADP
• Paycor
• Paycom
• Paychex
• UKG Ready Now