Accounts Receivable (AR) ​/ Accounts Payable (AP) Clerk

Position: Accounts Receivable (AR) / Accounts Payable (AP) Clerk

Location: Scottsdale, AZ

Type: Full-Time

Experience: Early Career (1-3 years)

Reports to: Finance Director

Zebra Projects, Inc (Zebra) is a unique global interior design and architecture firm composed of over 300 team members with offices in Dubai, London, Hong Kong, Phoenix, New York, Riyadh, Mexico City and Sydney. We have a strong retail and restaurant portfolio with projects completed in over 100 countries.

Our team immerses itself in the brands we work with, becoming a seamless extension of our

clients' organizations. We offer an all-inclusive brand guardian approach that guides projects from

concept through construction administration. Zebra values work-life balance, professional

development, and a collaborative culture where employees are empowered to grow and make an

impact.

Zebra is seeking a motivated and detail-oriented AR/AP Clerk to join our Scottsdale office. This role

plays a critical part in supporting the company’s financial operations by ensuring the timely and

accurate processing of vendor payments, customer invoicing, collections, project setup, and

The ideal candidate is a proactive, hands-on professional who enjoys working in a fast-paced

environment and partnering with project managers and operational teams to support business

growth and financial performance. This position offers exposure to project accounting, client

billing, and financial operations within a global design and architecture firm. This position offers an excellent opportunity for an early-career accounting professional to gain hands-on experience in accounts payable, accounts receivable, project accounting, and financial operations within a global design and architecture firm.

• Manage accounts payable activities and monitor payments to ensure expenditures do not exceed approved contract amounts.
• Monitor the AP inbox, review incoming invoices, and enter approved invoices into the ERP system.
• Determine appropriate general ledger coding and project assignments for expenses to
• Request and review vendor statements regularly to support accurate monthly AP accruals and account reconciliations.
• Reconcile corporate credit card accounts and record entries within the ERP system setup.
• Respond to vendor inquiries and resolve payment discrepancies.

• Manage accounts receivable activities, including customer invoicing, supporting documentation, and payment application.
• Create and maintain project records in Deltek Vantagepoint, including new project setups, service requests, billing terms, and contract information based on approved proposals.
• Ensure customer invoices are accurate and submitted in accordance with client requirements and contractual terms.
• Prepare weekly AR Aging Reports and proactively follow up on past-due balances by issuing Statements of Account and communicating with clients.
• Apply customer payments, reconcile customer accounts, and maintain accurate customer account balances.
• Assist in resolving billing disputes and invoice discrepancies.

• Assist with month-end close activities, including AP accruals, account reconciliations, and review of open AR and AP balances.
• Maintain organized financial records and supporting documentation.
• Ensure compliance with company policies, approval authority requirements, and internal
• Perform special projects and ad hoc requests as assigned.

• 1–3 years of experience in accounts payable, accounts receivable, accounting, bookkeeping, or related financial operations.
• Strong attention to detail and commitment to accuracy.
• Proficiency in a Windows-based environment, including Microsoft Excel, Word, Outlook, and Teams.
• Intermediate Excel skills, including formulas, Pivot Tables, lookups, and basic data analysis.
• Proven ability to manage multiple priorities and meet deadlines.
• Strong verbal and written communication skills.
• Ability to work independently while collaborating effectively within a team environment.

• Bachelor's degree in Accounting, Finance, or a related field.
• Experience with Deltek Vantagepoint ERP.
• Experience supporting a professional services, architecture, engineering, construction, or design organization.
• Exposure to project accounting and project-based billing environments.
• Competitive salary commensurate with experience.
• Employer contribution toward healthcare benefits.
• Employer-sponsored retirement plan.
• Generous paid time off and company holidays.
• Professional development and growth opportunities.
• Collaborative and supportive team environment.
• Opportunity to work with a globally recognized design and architecture firm.