Accounts Payable Specialist

Job Description

We are a growing Medical Device Repair company with multiple locations throughout the United States. We are seeking a dependable, detail-oriented Accounts Payable Specialist with Purchasing experience to support our accounting and purchasing operations across the organization. Must have a strong understanding of 3-way matching.

This position is ideal for a well-rounded accounting professional with experience in accounts payable, purchasing, and general accounting operations. Candidates with JD Edwards, SAAS or Oracle ERP system experience are highly encouraged to apply.

• Process a high volume of vendor invoices accurately and efficiently
• Match invoices to purchase orders and receiving documentation
• Review invoices for proper authorization, coding, pricing, and payment terms
• Assign expenses to the appropriate general ledger accounts, departments, and locations
• Maintain vendor records and resolve invoice or payment discrepancies
• Prepare and process vendor payments
• Reconcile vendor statements and follow up on outstanding items
• Create, manage, and monitor purchase orders
• Assist in coordinating purchasing activities across multiple company locations when needed
• Communicate with vendors regarding pricing, availability, delivery schedules, and order status
• Assist with cashflow planning by maintaining accurate payment schedules
• Support month-end close, account reconciliations, accruals, and other accounting activities
• Maintain organized and complete supporting documentation
• Follow internal controls, company policies, and GAAP requirements

• Previous experience in accounts payable and purchasing is required
• Strong understanding of the chart of accounts and general ledger coding
• Working knowledge of cash flow, purchasing processes, and GAAP
• Ability to process high transaction volumes while maintaining accuracy
• Experience supporting multiple locations, departments, or business entities is preferred
• Experience with JD Edwards (JDE), SaaS-based accounting platforms, or similar ERP systems is preferred
• Strong Microsoft Excel and general computer skills
• Excellent organizational, time-management, and problem-solving abilities
• Strong written and verbal communication skills
• Ability to work independently, prioritize responsibilities, and meet deadlines in a high-volume environment
• High level of integrity, accountability, and confidentiality

Encore is a growing company of passionate medical equipment management experts who proudly serve hospitals and healthcare facilities across the United States, to ensure the highest level of safety for each patient, meeting the standards of OSHA, FDA, HSPA, AORN, AIMI, etc. We value our diversity of over 100 years total combined as a company. We believe that every device we repair contributes to better patient care, and we’re looking for driven individuals who share our commitment to excellence and innovation.