Bookkeeper & Administrative Assistant; Part-Time

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Posted:
September 4, 2026

Yeager Marketing is a top-performing B2B marketing agency where strategy and creativity come together to help some of the world’s most respected technology brands grow.

We’re looking for an experienced, highly organized Part-Time Bookkeeper & Administrative Assistant to manage the day-to-day bookkeeping activities of our agency and help keep our financial operations accurate, organized and running smoothly.

This is a hands‑on role for someone who takes pride in getting the details right. Our accounting environment involves multiple clients, projects, vendors and connected systems, so we’re looking for someone who can keep a lot of moving pieces organized, follow established processes and catch discrepancies before they become problems.

The core bookkeeping role is approximately 20 hours per week . For the right person, additional administrative responsibilities supporting Yeager’s two owners could bring the position to approximately 25 to 30 hours per week .

The Part‑Time Bookkeeper & Administrative Assistant is responsible for the day‑to‑day bookkeeping processes that support Yeager’s financial operations, including accounts payable, client invoicing, project accounting, payroll and financial documentation.

You’ll work across Quick Books Online, , our project management system and other financial tools to make sure information is accurate and transactions move properly between systems.

This isn’t simply a data‑entry position. We’re looking for someone who understands bookkeeping, notices when something doesn’t look right, investigates discrepancies and takes ownership of getting things resolved.

For someone interest

• Bookkeeping & Accounts Payable
  • Manage vendor bills, invoices, statements, receipts and supporting documentation.
  • Process vendor expenses through our established accounting and project‑management workflows.
  • Ensure expenses are assigned to the correct client project, account, class and COGS category.
  • Maintain complete backup documentation and prepare bills for owner approval and payment.
  • Review recurring expenses, including advertising charges, to ensure they are allocated correctly.
  • Investigate coding discrepancies and work with our outside accounting partner and internal team to resolve them.
  • Maintain strong process discipline across our accounting systems so transactions flow correctly and financial reporting remains accurate.
• Client Invoicing & Accounts Receivable
  • Prepare client invoices based on project terms, billing schedules, purchase orders and our project accounting records.
  • Review invoices before they are issued to ensure the client, project, payment terms, amounts and supporting information are correct.
  • Allocate project revenue appropriately across services and internal classes based on established project accounting rules.
  • Issue invoices to client contacts and maintain accurate invoice records.
  • Provide month‑end A/R aging information to our outside accounting partner.
  • Research and resolve invoice or receivables discrepancies as they arise .
• Project Accounting & Setup
  • Set up new clients and projects in our accounting and project management systems before transactions begin flowing.
  • Assign and maintain project numbers and establish the appropriate customer and sub‑customer structure in Quick Books Online.
  • Maintain our master project accounting tracker, including project dates, classifications, estimated revenue, estimated COGS and other financial information.
  • Work with our sales and operations teams to keep project information current.
  • Review active and completed projects monthly and identify changes that could affect…