Accounts Payable Coordinator

Bilingual Accounts Payable Coordinator – Support Accurate Accounting & Vendor Operations Job Overview

Company:
Patterson Homes

Salary/Pay Rate: $50,000–$55,000 per year

Department:
Accounting

Reports To:

Office Manager / Accounting Manager

Employment Type:

Full-Time

Language Requirement:
Bilingual – English & Spanish required

Patterson Homes is seeking a detail-oriented Bilingual Accounts Payable Coordinator to support the day-to‑day processing of invoices, vendor compliance tracking, and payment administration. This role plays a critical part in ensuring invoices are properly documented, approved, and entered into company systems while maintaining accurate vendor records.

The ideal candidate is highly organized, dependable, and comfortable working in a fast-paced construction environment. This position requires strong attention to detail, excellent follow-through, and the ability to communicate professionally with vendors and internal team members. Candidates must be bilingual in English and Spanish and able to communicate professionally in both languages.

• Review and enter vendor invoices into Buildertrend.
• Verify invoice accuracy, including Purchase Order numbers, project information, vendor information, and supporting documentation.
• Match invoices to approved Purchase Orders and Change Orders.
• Reconcile vendor statements and identify discrepancies, missing invoices, duplicate payments, or outstanding balances.
• Communicate with vendors and internal teams to resolve statement and invoice discrepancies.
• Monitor invoice approval status and assist with payment processing.
• Maintain organized electronic records of invoices and supporting documents.

• Assist with onboarding new vendors and subcontractors.
• Track and maintain required vendor documentation, including W-9s, Certificates of Insurance (COIs), Workers' Compensation documentation, and vendor packets.
• Communicate with vendors regarding missing or expired documents.
• Maintain accurate vendor records and compliance status.

• Respond to vendor inquiries regarding invoice status and documentation requirements.
• Assist with weekly check runs and payment reporting.
• Support month-end accounting activities as assigned.
• Maintain organized digital filing systems.
• Perform other accounting and administrative duties as needed.

• High School Diploma or GED.
• Bilingual in English and Spanish required, with the ability to communicate professionally in both languages.
• 1+ year of accounts payable, administrative, bookkeeping, or accounting experience preferred.
• Experience with Quick Books Online.
• Proficiency with Microsoft Excel, Word, Outlook, Teams, One Drive, and SharePoint.
• Strong attention to detail and organizational skills.
• Ability to prioritize tasks and meet deadlines.
• Professional written and verbal communication skills.

• Experience in the construction industry.
• Experience using Buildertrend.
• Familiarity with purchase orders, change orders, vendor statement reconciliations, and subcontractor compliance requirements.

• Process invoices accurately and timely.
• Reconcile vendor statements consistently and resolve discrepancies promptly.
• Maintain vendor compliance records with minimal oversight.
• Communicate professionally with vendors and internal teams.
• Follow established procedures and deadlines consistently.
• Demonstrate a high level of accuracy, organization, and accountability.

• Competitive salary with performance-based bonuses, commissions, and sales promotions.
• 401(k) retirement savings program featuring a company employer match.
• Comprehensive medical, dental, vision, health…