Payroll Specialist II

Under general supervision of the Payroll Manager, the Payroll Specialist II assumes an intermediate role in the accurate and timely processing of payroll and per capita on a bi-weekly and quarterly basis. Works within the limits of an established accounting system, completing various processes and procedures.

Ensures accurate maintenance of payroll and per capita related documents and records. Helps establish, enforce and refine payroll standards, policies, practices and procedures to prevent errors. Prepares periodic payroll data reports and organizes payroll records for accurate and timely retrieval.

The Payroll Specialist II is distinguished from the Payroll Specialist job class by assuming increased independence and responsibilities involving intermediate actions and projects. While this role will primarily focus on Per Capita duties, this role also operates on a flexible basis, rotating between the Payroll and Per Capita division as needed.

Essential functions may vary among positions and may include the following tasks and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not intended to be a comprehensive list of tasks performed by all positions in this classification.

• Review quarterly per capita pay outs for Community members that includes the transfer of information from Enrollment database records into pay sheets, creating direct deposit files and transmitting to the bank, producing and printing checks and creating necessary payroll reports.

• Maintain current Community member and new enrollment information.
• Process off cycle check requests including Per Capita loans, completed certifications and probate payments.
• Enters and/or reviews member deductions and tax related information confirming appropriate effective dates are used.
• Process and/or review requests for stop payment of previously issued checks.
• Process garnishments and other court orders in a timely manner.
• Analyze requests to process refunds, per capita loans, probate payments and stale dated checks.

• Assist in answering all per capita related questions and concerns received via email, phone, and in person.
• Responsible for staying up to date on current policies, procedures and ordinances to provide accurate information.
• Display excellent listening skills to provide the best solutions.
• Provide end to end servicing to all customers, following up and performing additional research when necessary.

• Audit work of staff for accuracy and report results to Payroll Manager.
• Create/Edit queries to gather additional data as needed.
• Assist in completing yearly requests from external auditors.
• Maintains the strictest confidence and confidentiality pertaining to all payroll matters.

• Review, update, and test all procedure guides ensuring current information and process steps are reflected.
• Streamline the format of all procedure guides to match the SRPMIC template.

• Runs payroll reports as requested by departments and divisions.
• Assist as back up in submitting Payroll & Per Capita journals after biweekly & quarterly processing has been completed.

• Completes ad hoc projects accurately and timely as assigned by the Payroll Manager. To include:
  • Year-end payroll processing duties including preparation and distribution of W-2 forms.
  • Yearly payroll COLA retro processing project.
  • The processing of any approved relief or stimulus payments for Per Capita.
  • Participate in system upgrade testing

• Assist in the review/processing of bi-weekly payroll for 2000+ employees in the People Soft system.
• Reviews and maintains…