Executive Assistant

Description We are looking for a detail-oriented and proactive Executive Assistant to support senior leadership in managing daily operations effectively. This is a Long-term Contract position based in Scottsdale, Arizona, offering the opportunity to work closely with executives in a fast-paced and collaborative environment. The ideal candidate will excel in administrative coordination, communication, and project management, ensuring smooth organizational workflows and a high level of professionalism.

Responsibilities:

- Oversee comprehensive calendar management for senior leaders, including scheduling, resolving conflicts, and preparing agendas.

- Coordinate logistics for meetings across different departments, regions, and time zones.

- Arrange complex domestic travel plans for executives, including flights, accommodations, and itineraries.

- Manage expense reporting processes using systems like Concur, ensuring timely and accurate submissions.

- Act as a central point for communication, providing updates and following up on action items.

- Organize and execute virtual and in-person events, handling venue selection, catering, and agenda distribution.

- Prepare presentations, meeting materials, and detailed notes for executive meetings.

- Track project deliverables and timelines, ensuring accountability and progress across teams.

- Develop onboarding resources and training materials to support new hires and internal programs.

- Collaborate with cross-functional teams to address operational needs and ensure seamless departmental support. Requirements - Associate's or Bachelor's degree in Business Administration, Communications, or a related field is preferred.

- Minimum of 3-5 years of administrative experience supporting senior executives in corporate or service-driven environments.

- Mastery of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools like Zoom or Teams.

- Proficiency in Concur for travel and expense management.

- Strong organizational and time-management skills, with the ability to handle multiple priorities effectively.

- Excellent communication skills, demonstrating professionalism and clarity in all interactions.

- High level of discretion and integrity when managing confidential information.

- Ability to adapt to a fast-paced environment and maintain a solution-focused mindset. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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