Executive Assistant

We are seeking a highly experienced, business‑mature Executive Assistant to support a successful and fast‑moving Chief Executive. This is not a traditional administrative role. It requires judgment, initiative, resilience, and the ability to operate as a strategic partner who protects the executive’s time while advancing business priorities.

The ideal candidate has deep exposure to business environments and has previously supported a high‑performing, highly visible executive. You anticipate needs before they are expressed, exercise independent judgment, and move fluidly in a dynamic setting where priorities shift quickly.

• Serve as a trusted right hand to the Chief Executive
• Initiate activities and follow‑up actions on behalf of the executive
• Track executive interactions with prospective and current clients
• Manage follow‑up cadence and business development tracking using Hub Spot or a similar CRM system
• Ensure timely next steps, reminders, and relationship touchpoints

• Strategically manage and prioritize calendar commitments
• Confirm meetings and ensure alignment with business priorities
• Filter meeting requests and limit engagements to high‑value interactions
• Anticipate preparation needs based on calendar, travel, and business context
• Brief the executive on essential information before meetings

• Serve as gatekeeper for inbound communications
• Assess, prioritize, and route communications appropriately
• Provide concise summaries and actionable briefings

• Coordinate all travel, transportation, and accommodations
• Prepare detailed itineraries and ensure seamless transitions
• Anticipate contingencies and proactively resolve issues

• Proven experience supporting a highly successful and busy Chief Executive
• Strong business acumen and executive presence
• Ability to exercise independent judgment and act decisively
• Tracking executive activities to coordinate follow up communication
• Exceptional organizational skills with flexibility and agility
• High personal resilience and adaptability in a fast‑changing environments
• Warm, confident interpersonal style with strong emotional intelligence
• Ability to gain the trust of executives and external stakeholders
• Not overly rigid or process‑bound — able to move with the rhythm of business needs

• Discreet and trustworthy
• Proactive and anticipatory
• Calm under pressure
• Insightful about people and business dynamics
• Highly dependable and responsive

This is an on‑site role based in Scottsdale, AZ. If you thrive in high‑performance environments and are ready to serve as a true strategic partner to a dynamic executive, we welcome your application.