Admin. Assist to Director of Facilities & Construction

Admin. Assist to the Director of Facilities & Maintenance

Cave Creek Unified School District 93 Facilities & Construction - Scottsdale, Arizona Open in Google Maps

This job is also posted in Cave Creek Unified School District 93

Job : 5541028
Final date to receive applications: Posted until filled
Posted: Feb 17, 2026 7:00 AM (UTC)

Starting Date: Immediately

GENERAL RESPONSIBILITIES: FLSA:
Hourly

Supports District schools and principals in their effort to foster an optimal educational environment for students. Provide administrative assistance to the Facilities & Construction Department.

MAJOR DUTIES:

• Coordinate all facility requests. Including contracts, insurance and scheduling with all school sites.
• Security scheduling for weekend events (churches, sports etc.).
• Troubleshoot telephone-programming problems for all school sites and provide technical support for telephone system to district employees.
• Order, distribute and log all cell phones for district employees.
• Input all utilities for school sites: gas, electric and water bills.
• Input completed skilled work requests.
• Answer phones and direct calls or messages to the appropriate individual.
• Provide customer service.
• Handle problems associated with refuse hauler.
• Collect invoices from facilities staff and distribute to the appropriate department.
• Maintain alarm log on all schools.
• Maintain warranty log on all schools.
• Open, sort and prioritize mail.
• Prepare correspondence.
• Complete remote requisitions for facilities department and distribute purchase orders accordingly.
• Keep updated purchase order list.
• Keep facilities staff updated on events and meetings.
• Prepare all material needed for meetings.
• Process and submit time sheets for Facility & Construction department.
• Maintain all construction files.
• Order parts.
• Complete other related duties and tasks as assigned.

QUALIFICATIONS:

• High school graduate or equivalent.
• Secretarial or clerical experience.
• Ability to type accurately and use word processors.
• Capable of operating office machines and equipment (to include 2-way radio)
• Computer literate in word processing and spreadsheet software.
• Effective interpersonal and communication skills.
• Must be able to perform major tasks.
• Must be able to work independently from oral and/or written instructions.

ESSENTIAL

SKILLS AND ABILITIES:

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

While performing the duties of this job, the employee is required to have regular and reliable attendance, is regularly required to sit, talk and/or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel objects, tools, and/or controls, varied keyboard activity; and reach with hands and arms.

The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include: close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

SUPERVISION: Received from:
Director of Facilities & Construction
Given to:
None

EVALUATION: Annually in accordance with the policy of the Governing Board.

Grade
26 12 Month

Position Type:
Full-Time

Job Categories:
Support Staff >
Administrative Assistant

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