Office & Client Experience Coordinator

Lev Rose Real Estate, established in 1992, is a full-service commercial real estate firm based in Scottsdale, Arizona, serving the Greater Phoenix area. Specializing in commercial leasing, sales, and property management, Lev Rose oversees more than 200 properties and three million square feet of office and retail space. The company is committed to providing high-quality service and leveraging in-depth industry knowledge to meet diverse client needs.

As a part of TCN Worldwide, Lev Rose offers integrated real estate solutions both locally and internationally, delivering exceptional results in a competitive industry.

We’re a fast-paced, client-focused team that values warm professionalism, strong execution, and ownership. We’re hiring an Office & Client Experience Coordinator to be the welcoming face of our office and ensure clients and teams receive seamless administrative support.

• Greet clients, manage the front desk, answer phones, and coordinate lobby experience.
• Manage incoming client communications (phone, email, calendar) with timely, professional responses.
• Coordinate meeting rooms, visitor logistics, mail, and office supplies.
• Support client meeting preparation and follow-up (materials, AV, refreshments).
• Maintain polished office appearance and positive first impressions.
• Assist with basic administrative tasks for teams (scheduling, document prep, light data entry).
• Escalate issues and work with leadership to solve client and office needs proactively.

• Consistently excellent client-facing interactions and prompt message handling.
• Smooth coordination of meetings and office logistics.
• Reliable administrative support enabling teams to operate without friction.

• 2–3 years experience in front desk, administrative, hospitality, or client-facing roles.
• Comfortable on the phone and handling multiple priorities.
• Outstanding verbal and written communication; professional presence.
• Highly organized, energetic, punctual, and detail-oriented.
• Schedule flexibility for occasional early mornings or late meetings.

• Experience in professional services, hospitality, or marketing environments.
• Basic familiarity with Google Workspace or Microsoft Office and calendar management.

• Clear expectations, fast decision-making, and a collaborative team.
• Opportunity to own the client experience and grow within a high-energy environment.